Teacher Education Fieldwork Manager

Job Description Summary
The Teacher Education Fieldwork and Credentials Manager leads the day-to-day operation of fieldwork experiences and student teaching for all undergraduate and graduate Teacher Education pathways in the Attallah College of Educational Studies. The Manager supervises the Teacher Education Programs Administrative Coordinator university supervisors and student workers and is accountable for placements district partnerships fieldwork data and fieldwork-related fiscal collaboration with the Credential Specialist the Manager advises candidates on credential and eligibility requirements so that placements and credential recommendations proceed on schedule. The Manager develops and implements operating procedures within established program policy; the Director of Teacher Education sets program policy and academic direction. Chapman Universitys mission is centered on serving our students and strengthening our campus community. Chapman believes there is significant value in an in-person workforce. Being present fosters collaboration strengthens relationships across departments enables us to better serve our co-workers and contributes to the student experience. It is an important part of the culture that makes Chapman a special place to work and learn.

Responsibilities
Fieldwork and Student Teaching Operations Accountable for timely appropriate placements for every eligible candidate across all Teacher Education pathways ( MAT SPED MACI Integrated Undergraduate Academic Certificates Interns and others). Develops and implements student teaching application timelines fieldwork protocols and operating procedures and communicates them along with eligibility requirements to candidates faculty university supervisors mentor teachers site administrators and district partners. Reviews student teaching applications and verifies eligibility before placement including TB clearance Certificate of Clearance (Live Scan) and Subject Matter Competency. Secures and manages student teaching and early fieldwork placements each semester in collaboration with district leadership site administrators and faculty. Verifies enrollment and registration accuracy for student teaching and fieldwork courses. Plans and leads student teaching and early fieldwork orientations for candidates. Resolves operational fieldwork and placement issues and refers matters of candidate performance program policy or academic standing to the Director of Teacher Education. Staff Supervision and Team Leadership Accountable for a well-directed Teacher Education operations team and a qualified trained and appropriately assigned university supervisor corps. Supervises the Teacher Education Programs Administrative Coordinator including assigning work setting priorities reviewing work quality approving timekeeping and conducting the annual performance evaluation. The Coordinators portfolio includes admission enrollment student and faculty support events budget and financial processing and data. Recruits hires onboards manages university supervisors and maintains the supervisor roster ( ERCR ) with Human Resources. Assigns university supervisors to candidates and placements ensuring each supervisor holds the appropriate credentials and qualifications. Convenes regular university supervisor meetings monitors supervisor performance and addresses concerns in consultation with the Director of Teacher Education. Approves timekeeping and payroll documentation for university supervisors and student workers and administers supervisor mileage reimbursement including training on required documentation. Directs and supervises student workers. Credential and Candidate Eligibility Support In collaboration with the Credential Specialist accountable for ensuring candidates understand and complete credential-related requirements so that no placement or credential recommendation is delayed by an avoidable gap. Advises candidates and faculty on credential and fieldwork requirements processes and timelines including navigation of the CTC online application system. Reviews candidate records to identify outstanding requirements (examinations clearances Subject Matter Competency) that may affect program progression or placement and notifies candidates and advisors of deadlines and required follow-up. Guides newly admitted candidates through the Certificate of Clearance or Substitute Permit process including required documentation procedures and timelines. Maintains and disseminates current information on required assessments including Subject Matter Competency ( SMC ) CSET and CalTPA and coordinates with undergraduate and graduate advising teams so students receive consistent information. Participates in California Commission on Teacher Credentialing ( CTC ) meetings monitors changes to CTC requirements and fieldwork policies and communicates updates to relevant stakeholders. Fieldwork Assessment Training and Data Accountable for consistent fieldwork evaluation across supervisors and mentor teachers complete fieldwork documentation and accurate data for accreditation and institutional reporting. Designs and delivers orientation onboarding and professional development for university supervisors and mentor teachers including Tevera/ ELC Canvas GoReact evaluation processes and fieldwork expectations. Facilitates calibration for university supervisors and faculty on evaluation instruments including the EDA tool Fieldwork Observation Evaluation Forms and Tevera/ ELC . Is the Super User of Tevera/ ELC for the college. Trains other college personnel in Tevera/ ELC ; administers the platform; keeps program requirements deadlines and documents current; and monitors timely completion of permission forms fieldwork logs Individual Development Plans (IDPs) and evaluations in Tevera/ LEC . Maintains placement data including the diversity of fieldwork settings and prepares reports for the Office of Accreditation and Assessment and other institutional stakeholders. Aligns fieldwork assessment timelines data collection and reporting with the Office of Accreditation and Assessment across Tevera/ ELC and Qualtrics. District and School Partnerships Accountable for sufficient placement capacity and productive working relationships with partner districts and school sites. Builds and maintains working relationships with district leaders site administrators and mentor teachers to support successful clinical experiences. Develops partnerships with districts and school sites to expand placement capacity and sustain fieldwork opportunities. Coordinates obtains and maintains district fieldwork and internship Fieldwork Agreements and related partnership documentation. Serves as the primary operational liaison for fieldwork courses among candidates faculty site administrators and district partners. Fiscal Administration and Program Communications Accountable for accurate timely fieldwork payments and for current accessible fieldwork information. Administers fieldwork financial processes including tracking early fieldwork processing student teaching invoices and mentor teacher payments preparing non-purchase order documentation and submitting materials to Accounts Payable. Reports unpaid invoices for fiscal year-end accrual and tracks them through payment. Coordinates collection and maintain data for the Student Teaching Stipend Program submission. Maintains Teacher Education handbooks fieldwork resources and related program documentation. Disseminates Risk Management requirements and other compliance materials to candidates participating in field experiences. Represents Teacher Education fieldwork operations at New Student Orientation and at college department and program meetings and events as assigned. Some evening and weekend work hours Positions that are Supervised by this Position: Administrative Coordinator Teacher Education Programs; University Supervisors (part-time); Student workers

Required Qualifications
Strong organizational skills to plan and prioritize work to meet deadlines and help students find appropriate field placements and file credential applications Strong communication and interpersonal skills Strong computer skills in the use of Microsoft Office and Google Suite applications Strong technical skills to learn and use enterprise and other systems needed to perform job functions Attention to details Ability to work independently and as a team Strong leadership and supervisory skills including the ability to provide direction establish priorities delegate responsibilities monitor performance and evaluate staff Ability to interpret and apply rules and regulations Ability to demonstrate tact and diplomacy and maintain confidentiality Proven ability to work independently and evaluate data assess alternatives and formulate logical and sound decisions and/or recommendations Ability to learn PeopleSoft ImageNow Tevera/ ELC Canvas Qualtrics and GoReact.

Required Experience:

Manager