Administrative Assistant- Construction

We have an opening for an Administrative Assistant in Newport Beach borderline Costa Mesa.

We are looking for an administrative assistant that has a background in Construction, Engineering or Architectural.

Hours will be Monday to Thursday from 7:30am-5:30pm and on Friday from 7:30am-11:30pm, this will be onsite

Duties/Responsibilities:

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  Front desk reception and serving as the first point of contact for internal staff and external clients via telephone, email, and in person.
  
  
  
  



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  Process daily incoming and outgoing mail and shipments.
  
  
  
  



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  Prepare routine correspondence, contracts, envelopes, labels, and memoranda as requested.
  
  
  
  



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  Manage calendars and coordinate internal and external meetings, conference calls, and video conferencing.
  
  
  
  



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  Organize Lunch for the staff
  
  
  
  



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  General office management including supply ordering, printer maintenance, coordinating IT support.
  
  
  
  



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  Assist in maintaining a clean and organized office environment, including restocking common areas and tidying up after meetings.
  
  
  
  



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  Assist with AIA contract preparation.
  
  
  
  



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  Assist with other duties when required
  
  

Qualifications:

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  1 year+ administrative experience required.
  
  
  
  



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  Excellent writing, communication, and organization skills.
  
  
  
  



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  Experience working in the design or architecture, engineering and construction (AEC) industry is preferred.
  
  
  
  



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  Experience with the following software: Outlook, Word, Excel, Teams, and Adobe Acrobat.
  
  
  
  



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  Experience with Bluebeam and AIA contract document software is a plus.
  
  
  
  

AA or Bachelor's Degree preferred

Must be able to work right away

Pay $24-26 an hour.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.