Accounts Payable Clerk

Accounts Payable Clerk

This position plays a critical role in maintaining our vendor relationships and ensuring accurate financial reporting by managing the full-cycle accounts payable process. The AP Clerk is responsible for the timely and accurate entry of vendor invoices, managing open purchase orders, processing various payment runs, and compiling essential compliance reports. The ideal candidate is a self-accountable individual with a strong work ethic who takes pride in data accuracy and thrives in a fast-paced accounting environment.

Key Responsibilities

• Invoice & Data Entry: Review, verify, and enter all vendor invoices into the accounting system with a strong determination for speed, accuracy, and proper coding.
• Payment Processing: Prepare and execute regular Vendor and Grower payment runs. Print physical checks, upload ACH payment files to the bank, and manage the delivery of payment remittances to vendors.
• PO & Digital Document Management: Actively manage open Purchase Orders (POs) and perform quarterly reviews of old POs to clear them for posting or write-offs. Maintain an orderly digital system via electronic AP filing using strict file-naming conventions.
• Communication & Support: Monitor and manage the dedicated AP Email, review and reconcile vendor statements, and answer phone calls to assist with administrative duties.
• Compliance & Reporting: Prepare commodity assessment calculations and compile specialized compliance reporting.
• Other Tasks: Perform other duties as assigned.

Qualifications & Candidate Expectations

High school diploma or equivalent required; Associate's degree in Accounting, Finance, or Business preferred. Solid foundational knowledge of basic accounting principles, particularly within the accounts payable cycle. Familiarity with accounting systems (famous experience preferred) and proficiency in Microsoft Excel. Comfortable navigating modern cloud-based collaboration ecosystems (e.g., Google Workspace, Slack, etc.) and able to troubleshoot basic technical hurdles independently. Highly reliable and capable of taking initiative, managing time effectively, and driving daily tasks forward with minimal supervision. Strong basic math skills, including the ability to confidently work with percentages, ratios, and complex line-item allocations. Highly motivated with a strong work ethic and exceptional organizational skills; takes personal ownership of deadlines and data accuracy. Analytical mindset with the ability to investigate statement discrepancies, trace unvouchered POs, and resolve vendor disputes professionally.

Compensation / Pay Rate (Up to): $18.00 - $22.00 Per Hour