Bookkeeper/Office Manager

Job Description

Job Description

Bookkeeper / Office Manager - HVAC Mechanical contractor

Direct-Hire / Permanent position

Robert Half contact: View email address on ziprecruiter.com com.

Fully onsite role, 5 days per week in office.

Current office location is in New Britain - they will be moving to Bloomfield in about a year.

Robert Half has partnered with a long-standing privately-owned business in their search of a Bookkeeper / Office Manager . Reporting to the Owner, you will handle all accounting and office responsibilities for the HVAC/Mechanical contracting business. They have a number of union employees in the field as well so there will be certified payroll forms to complete. Their current office manager is moving out of state after 9 years here but she will stay on to train the new-hire until you're up and running!

Responsibilities:

• Administer weekly payroll for office staff and union field employees, ensuring wages, deductions, and related tax filings are processed accurately and on schedule.

• Prepare project-specific certified payroll reports and maintain compliance with applicable federal, state, and union reporting requirements.

• Manage core accounting functions including accounts payable, accounts receivable, cash receipts, journal entries, and bank reconciliations.

• Perform month-end close activities, track job costs, reconcile project-related financial records, and support accurate financial reporting.

• Coordinate recurring compliance submissions such as quarterly tax filings, paid leave reporting, union remittances, and insurance program documentation for active projects.

• Lead annual accounting and administrative processes including year-end close, revenue reconciliation, W-2s, 1099s, 1095s, sales and use tax filings, and unemployment tax reporting.

• Oversee employee-related administrative activities such as onboarding for new team members, bonus and profit-sharing processing, retirement plan administration, and responses to benefits or policy questions.

• Supervise the remote accounts payable assistant and collaborate closely with company leadership, project managers, construction managers, and subcontractors to support operational and bidding needs.

• Assist with prequalification packages, bid document preparation, and collection of financial or compliance information required for project submissions.

Salary range is in the $60-80k range plus bonus, 401k match, and paid time off.

For immediate consideration, please apply today and/or email your resume to View email address on ziprecruiter.com com. All inquiries will remain confidential.

Bookkeeper / Office Manager - HVAC Mechanical contractor

Direct-Hire / Permanent position

Robert Half contact: View email address on ziprecruiter.com com.

Desired Experience:

• Proven experience as a Full Charge Bookkeeper with responsibility for end-to-end accounting functions.

• Background in the construction industry with strong understanding of construction accounting practices and job costing.

• Hands-on experience processing certified payroll and managing payroll for both office employees and union workforces.

• Knowledge of accounts payable, accounts receivable, bank reconciliations, journal entries, and month-end close procedures.

• Familiarity with compliance reporting including payroll tax filings, quarterly returns, sales and use tax, and year-end forms such as W-2s and 1099s.

• Experience supporting benefits administration, retirement contributions, and employee onboarding activities.

• Ability to coordinate effectively with executives, project teams, construction managers, and external partners while managing multiple deadlines.

• Experience with AIA billing is preferred.

For immediate consideration, please apply today and/or email your resume to View email address on ziprecruiter.com com. All inquiries will remain confidential.