Administrative Assistant

Overview Entity: Owensboro Health Regional Hospital; Department: Preadmission Testing; Work Hours: 700-1530; Weekend Requirements: N/A; 1.0 FTE Job Summary Performs a variety of administrative/clerical duties in support of assigned department. Responsibilities Greets patients and visitors, answers, screens, and routes telephone calls, files, and distributes mail. Completes less routine and detailed work assignments. Communicates with patients, families, physicians, and other healthcare team members about patient care. Produces and maintains various reports, surveys, and documents for unit staff; photocopies and distributes and/or files as necessary. Transcribes and enters physicians’ orders subject to the approval of a licensed nurse; asks for clarification when necessary. Assists with processing patient admissions, transfers, and discharges. Assembles and maintains patient records and charts. Processes internal and external requests from physicians’ offices, nursing stations, and other departments. Performs duties of purchasing agent for the department through requisition entry, equipment inventory, and record keeping in accordance with budget guidelines. Schedules and coordinates meetings, conferences, special events, appointments, and travel arrangements. Maintains assigned calendars. May assist with staff scheduling as directed. Maintains work area and related supplies and equipment. Assists with evaluating the office environment, revising procedures, improving efficiency of workflow, and initiating cost reduction programs. Performs patient placement duties for admissions and transfers in coordination with House Supervisor, UR nurse, and environmental services as assigned. Skills and Attributes Requires critical thinking skills and decisive judgment. Works under general supervision. Must be able to work in a stressful environment and take appropriate action. Applies more advanced skills and knowledge in the area of specialization. Position Requirements Work Experience: Minimum of 2 years of relevant experience. Education: High school diploma, GED, or higher required upon hire. Licensure/Certification/Registration: No licensure/certification/registration required. Organizational Responsibilities Supports Owensboro Health’s Mission, Vision, Core Commitments, and business interests. Adheres to all organizational policies and procedures. Executes all tasks and behaves in a manner consistent with a culture of compliance, safety and a high reliability organization. Physical Demands Standing: Occasionally Walking: Occasionally Sitting: Frequently Lifting 0‑25 lbs.: Rarely Lifting 25‑75 lbs.: Rarely Lifting over 75 lbs.: Rarely Carrying 0‑25 lbs.: Rarely Carrying 25‑75 lbs.: Rarely Carrying over 75 lbs.: Rarely Pushing/Pulling 0‑25 lbs.: Frequently Pushing/Pulling 25‑75 lbs.: Rarely Pushing/Pulling over 75 lbs.: Rarely Climbing: Rarely Bending/Stooping: Rarely Kneeling: Rarely Crouching/Crawling: Rarely Reaching: Occasionally Talking: Frequently Hearing: Frequently Repetitive Foot/Leg Movements: Rarely Repetitive Hand/Arm Movements: Frequently Keyboard Data Entry: Frequently Running: Rarely Vision: Depth Perception: Frequently Vision: Distinguish Color: Frequently Vision: Seeing Far: Frequently Vision: Seeing Near: Frequently Hazardous Drug Risk Exposure: Risk Level: No‑Risk #J-18808-Ljbffr