Accounts Payable Specialist

Accounts Payable Specialist

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our Finance Department. This position plays a critical role in maintaining accurate financial records, processing payments, supporting payroll and accounting functions, and ensuring timely vendor and agency transactions. The ideal candidate is dependable, collaborative, and able to manage multiple priorities in a fast-paced environment while maintaining confidentiality and accuracy.

Key Responsibilities

The Accounts Payable Specialist is responsible for reviewing invoices for accuracy, proper documentation, and required approvals prior to payment processing. This role processes invoices, prepares and distributes checks and electronic payments (EFT/ACH), reconciles credit card statements, and works collaboratively with vendors and internal departments to resolve invoice discrepancies and payment issues. Additional responsibilities include preparing weekly manual deposits, garnishment checks, auditing employee expense reports and petty cash reimbursements, and maintaining accurate accounts payable records, reports, spreadsheets, and filing systems.

The position also provides administrative and accounting support to the Accounting Manager, CFO, and Payroll Coordinator as needed, including backup support for payroll processing and other departmental financial functions. Duties include opening and distributing mail, responding to vendor inquiries, recording and distributing SSI/SSA checks, assisting with special projects, and supporting agency-related financial tracking and reporting responsibilities. The Accounts Payable Specialist will also assist with Food Stamp/EBT administration by verifying allotments, maintaining accurate records, monitoring usage, preparing vendor vouchers, and processing DHS applications.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred
• Minimum 3–5 years of Accounts Payable or general accounting experience
• Strong proficiency in Microsoft Office, especially Excel
• Experience with Sandata and digital reporting systems preferred
• Excellent organizational, analytical, and communication skills
• Ability to manage multiple priorities with strong attention to detail
• Ability to work independently and collaboratively in a team environment

Knowledge, Skills & Abilities

• Understanding of bookkeeping and accounting principles
• Knowledge of office procedures and financial recordkeeping practices
• Strong problem-solving and time management abilities
• Ability to adapt quickly to new technology and systems
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and accurate records

Physical Requirements

This position is primarily sedentary and includes extended periods of sitting, computer use, and keyboard operation. Occasional walking, bending, stooping, and lifting of files or office materials may be required.

Why Join Us?

We offer the opportunity to work in a supportive, mission-driven environment where your contributions directly support the financial operations and services of the organization.

• Schedule: Monday to Friday
• Hours: 8:30-4:30pm
• Pay: $26 to $29 hourly based upon experience

Top-Tier Platinum Benefits

Medical : BCBS Health Insurance (HMO & PPO options) with low employee contributions

Dental : Delta Dental

Vision : EyeMed Vision Plan

Reimbursement : Health Reimbursement Account (HRA)

Life Insurance : Agency-sponsored

Retirement : 401(k) with employer match

Time Off : Vacation, Sick Time, Holiday Pay

Extras :

Tuition Reimbursement ($2,400/year)

Aflac (Accident, Cancer, Life)

Pet Insurance

Identity Theft Protection

Employee Assistance Program (EAP)

Career Development

Health & Wellness Events

Employee Discounts

Employee Recognition & Celebrations

Apply today to become a valued member of our finance team.

Equal Employment Opportunity

West Bay RI is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.