Project Coordinator Custom Millwork & Kitchen Design

Job Description

Job Description

Benefits:

• Paid time off
• Competitive salary

About Us

We are a family-owned custom millwork and kitchen design company with over 60 years of experience and multiple locations across New York and Miami. We specialize in high-end residential kitchens, custom cabinetry, and millwork installations. We are growing rapidly and looking for a highly organized, proactive team member to help manage operations between the office, field, installers, and project sites.

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Position Overview

We are looking for a detail-oriented and dependable Project Coordinator to assist with scheduling, field coordination, inventory management, service follow-up, and project support.

This role is ideal for someone who enjoys both office coordination and hands-on field work. The right candidate will help keep projects moving smoothly from production through installation while ensuring communication between clients, installers, contractors, and our internal team is organized and efficient.

This is a hybrid role involving office responsibilities and site visits throughout NYC and Long Island.

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Responsibilities

Office & Operations

•⁠  ⁠Schedule deliveries and installations
•⁠  ⁠Coordinate installer schedules and logistics
•⁠  ⁠Confirm site conditions using photos, measurements, and project details
•⁠  ⁠Track and manage service calls and punch lists
•⁠  ⁠Order replacement parts, hardware, and stock materials
•⁠  ⁠Maintain inventory and stock organization
•⁠  ⁠Communicate with vendors and suppliers
•⁠  ⁠Follow up with clients, installers, and contractors
•⁠  ⁠Ensure project files, notes, and updates are properly documented

Field Responsibilities

•⁠  ⁠Visit job sites for measurements and site verification (1–2 days per week)
•⁠  ⁠Coordinate with general contractors and other trades onsite
•⁠  ⁠Review site conditions and report issues proactively
•⁠  ⁠Assist with MEP coordination and construction drawings
•⁠  ⁠Ensure installers have all required information before installation
•⁠  ⁠Help solve installation and field-related issues quickly and professionally

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Qualifications

Preferred Experience

•⁠  ⁠Experience in construction, millwork, cabinetry, kitchen design, or project coordination
•⁠  ⁠Ability to read construction plans and shop drawings
•⁠  ⁠Familiarity with measurements and field conditions
•⁠  ⁠Experience coordinating installers or subcontractors
•⁠  ⁠Understanding of MEP drawings is a major plus

Skills

•⁠  ⁠Extremely organized and detail-oriented
•⁠  ⁠Strong communication and problem-solving skills
•⁠  ⁠Comfortable managing multiple projects at once
•⁠  ⁠Ability to work independently and take initiative
•⁠  ⁠Tech-savvy and comfortable with Google Workspace, spreadsheets, and project management tools
•⁠  ⁠Reliable transportation and willingness to travel to job sites

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Ideal Candidate

The ideal candidate is:

•⁠  ⁠Proactive instead of reactive
•⁠  ⁠Good under pressure
•⁠  ⁠Able to think ahead and prevent problems before they happen
•⁠  ⁠Comfortable speaking with contractors and installers
•⁠  ⁠Organized enough to keep projects and service issues from slipping through the cracks
•⁠  ⁠Looking for long-term growth within a fast-growing company

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Compensation

•⁠  ⁠Competitive salary based on experience
•⁠  ⁠Opportunity for growth into project management
•⁠  ⁠Company phone / mileage reimbursement (if applicable)
•⁠  ⁠Full-time position

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