Admin Assistant

Hours: M-F 6am - 2:30 pm, with occasional overtime

Primary duties

• Prepare shipping paperwork, including bills of lading, packing lists, labels, and shipment records.

• Coordinate daily carrier pickups and deliveries; communicate with drivers, freight companies, warehouse personnel, and internal departments.

• Verify finished goods, pallet counts, lot information, and shipping labels before shipments leave the facility.

• Receive incoming materials, check quantities against packing slips or purchase documents, and report discrepancies or damaged material.

• Enter and maintain shipping, receiving, and inventory transactions in the company's ERP or inventory system.

• Maintain accurate records for outgoing shipments, incoming materials, transfers, and inventory movements.

• Support material staging and movement to production areas to prevent lines from running short on required materials.

• Conduct basic inventory checks and assist with cycle counts, location accuracy, and material reconciliation.

• Communicate material shortages, shipping issues, damaged product, and inventory discrepancies to the appropriate supervisor or department.

• Keep the shipping and material-storage areas organized, safe, and ready for daily operations.

• Follow all site safety, food-safety/quality, and shipping procedures.

Skills and qualifications needed

• Previous experience in shipping, receiving, warehouse coordination, inventory control, or material handling in a manufacturing environment.

• Experience with FedEx Ship Manager, UPS WorldShip, or comparable carrier shipping platforms.

• Experience using SAP, warehouse-management systems such as EWM, and shipping/logistics software. Experience with Conduit is strongly preferred.

• Able to accurately review paperwork, count product, match labels and lot information, and identify discrepancies.

• Strong organization, follow-through, and attention to detail in a fast-paced environment.

• Clear communication skills and ability to work with production, warehouse personnel, supervisors, and outside carriers.

• Comfortable prioritizing multiple time-sensitive tasks, especially carrier pickups and production material needs.

• Forklift or pallet-jack experience preferred; forklift certification is a plus.

• Ability to safely lift, move, and handle materials as required for the role, including working in a warehouse/manufacturing environment.

• Reliable attendance and ability to work independently after training.

Ideal candidate

The best fit will be someone who is hands-on, detail-oriented, and comfortable balancing office work, such as shipping documents and system entries, with floor support, material movement, and communication with production teams.

Pay Details: $27.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.