Administrative Officer

Summary Joining the Secret Service will allow you to coordinate and manage a wide range of administrative functions, oversee property and financial management, and maintain accurate records for personnel and office activities. For definitions of terms found in this announcement, please click here. Responsibilities The selectee will serve as an Administrative Officer. Typical work assignments include: Managing a variety of administrative operations including but not limited to financial/budget administration; billing; travel and credit card purchases; training; audit and inspections; recruitment; inventory controls; property inventory; record management; human resources management and administrative functions; and other functions, as assigned. Reviewing and analyzing administrative policies, clarifying guidelines, and making recommendations for changes to administrative policies and procedures for operational clarity. Responding to administrative issues, inquiries and resolving a variety of conflicts regarding administrative policies and processes. Utilizing best practices in performing a variety of financial and administrative reporting systems to process financial/budget transactions, travel, purchasing, credit card transactions and personnel actions. Utilizing a variety of office automated programs, applications, tools, and systems to generate reports, graphics, charts, graphs, and PowerPoint presentations; metrics and data analytics that can be used by senior-level stakeholders to communicate initiatives; budget formulation and allocation of resources; and administrative policies and procedural changes. Advising internal and external stakeholders on all procedural and administrative functions; preparing responses and providing guidance on various actions. Apply for this exciting opportunity to enhance the agency's effectiveness by streamlining administrative processes, supporting organizational initiatives, and contributing to a workplace that upholds the Secret Service's mission. Requirements Conditions of Employment U.S. Citizenship is required. Males born after 12/31/1959 must be registered for Selective Service. If selected for this position, you will be required to: Obtain and maintain a Top-Secret Tier 5 clearance. For more information visit OPM Mythbuster Page. Submit a credit check after a conditional offer of employment has been accepted. Submit to a drug test prior to your appointment and random drug testing while you occupy the position. As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To be considered qualified for this position you must meet the following qualification requirements for the respective grade level in which you are applying. You qualify for the GS-11 level if you possess one year of specialized experience equivalent to the GS-09 level performing duties such as: Coordinating administrative office functions such as initiating personnel actions, procuring office supplies and equipment, property inventory and records management. Developing various communications to include correspondence, memos, reports, or operating procedures. Advising staff on the completion of administrative functions to ensure accurate completion of duties. Utilizing a variety of automated office applications, tools, or systems. OR Ph.D. or equivalent doctoral degree, LL.M., or 3 full years of progressively higher-level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position. OR A combination of education and experience may be used to qualify for this position if the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. You qualify for the GS-12 level if you possess one year of specialized experience equivalent to the GS-11 level performing duties such as: Administering financial transactions, budget expenditures, procurement requests, records management, and inventory control. Analyzing administrative policies and procedures to identify inefficiencies and making recommendations to improve organizational operations. Advising stakeholders on administrative policies and procedures to resolve administrative issues. Developing various communications to include correspondence, memos, reports, or operating procedures. Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying). Time-In-Grade requirements also apply to current competitive service employees applying for a Veterans Employment Opportunities Act of 1998 (VEOA) appointment. NOTE: All current or former Federal employees must provide a copy of their SF-50, "Notice of Personnel Action" that indicates proof of status and time-in-grade eligibility. The SF-50 must include your position, title, series, grade, step, tenure (1 or 2), and type of service (Competitive or Excepted). You may need to submit more than one SF-50 to comply. The qualification requirements listed above must be met by the closing date of this announcement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Education For positions with an education requirement, or if you are qualifying for a position by substituting education or training for experience, you MUST submit a copy of your transcripts or equivalent. Unofficial transcripts will be accepted that includes your name, the name of the educational institution, course title(s), number of credits, grade, and date of completion. An official transcript will be required if you are selected. Additional Information DHS uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities. If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment. The Fair Chance to Compete for Jobs Act prohibits the Department of Homeland Security and its Components from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to View email address on click.appcast.io. More than one selection may be made from this announcement if additional identical vacancies in the same title, series, grade and unit occur. The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR § 213.3102(u), and/or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR § 315.707. Veterans, Peace Corps/VISTA volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement. The Secret Service prohibits employees from having visible body markings (including but not limited to tattoos, body art, and branding) on the head, face, neck, hand and fingers (any area below the wrist bone) (exception: a single conservative and unobtrusive tattoo in the form of a ring is authorized on one finger).