Facilities Manager

Facilities Manager


Position Summary:

Trillium is seeking a strategic and experienced Facilities Manager to lead our facility operations. This person is responsible for the overall long-term planning, maintenance, safety, and functionality of our buildings, grounds, and equipment. This role leads the facilities team (including the Facilities Supervisor), manages departmental operating and capital budgets, negotiates major vendor contracts, and directs capital projects. The Facilities Manager ensures the organization remains in strict compliance with all regulatory standards while driving continuous improvement and operational efficiency across all sites.

Job Duties & Responsibilities

• Team Leadership: Direct, mentor, and evaluate the facilities management team, ensuring optimal performance, staffing coverage, and professional development.
• Budget Management: Develop, forecast, and manage annual operating (OPEX) and capital expenditure (CAPEX) budgets for the facilities department.
• Strategic Planning: Develop and implement long-term strategies for preventative maintenance, asset lifecycle management, and facility improvements.
• Project Management: Direct and manage major capital projects, building renovations, upgrades, and space planning initiatives from conception to completion.
• Vendor & Contract Management: Negotiate and manage enterprise-level service contracts, leases, and relationships with outside contractors, ensuring cost-effectiveness and high-quality service delivery.
• Regulatory Compliance: Ensure comprehensive compliance with all local, state, and federal regulations related to safety (OSHA), building codes, environmental standards, and ADA requirements.
• Systems Oversight: Oversee the proper operation, optimization, and modernization of production equipment, HVAC, electrical, plumbing, mechanical, and life-safety systems.
• Safety & Security: Act as the primary point of contact for building security and life-safety protocols; promote a secure, clean, and functional environment for employees, guests, and vendors.
• Data & Reporting: Analyze maintenance data via CMMS to generate reports for site managers and leadership team regarding facility health, costs, and project statuses.

Additional duties may be assigned as necessary.

Desired Qualifications & Abilities

Qualifications & Experience

• Bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field preferred (relevant experience may substitute for a degree).
• Industry certifications such as Certified Facility Manager (CFM), Facility Management Professional (FMP), or equivalent are highly preferred.
• Minimum of 5-8 years of progressive experience in facilities management, building operations, or a related field.
• Minimum of 2-3 years of management experience, specifically overseeing supervisory staff, maintenance teams, and large-scale contractors.
• Proven experience managing departmental budgets and forecasting capital expenditures.
• Extensive experience managing complex vendor contracts and service level agreements (SLAs).
• Deep expertise in managing enterprise-level HVAC, electrical, plumbing, mechanical, and general building systems.
• Advanced experience implementing and leveraging computerized maintenance management systems (CMMS).
• Strong background in ensuring compliance with OSHA regulations, building codes, and environmental standards.

Knowledge, Skills, and Abilities

• Strong financial and analytical skills with the ability to manage budgets, analyze variances, and demonstrate ROI on facility projects.
• Strategic leadership skills with the ability to build, guide, and motivate a high-performing team.
• Advanced knowledge of commercial building systems, preventative maintenance strategies, and life-safety systems.
• Exceptional project management skills, with the ability to oversee multiple large-scale initiatives simultaneously in a fast-paced environment.
• High-level strategic problem-solving skills to navigate complex operational challenges and make sound, data-driven decisions.
• Ability to read, interpret, and red-line blueprints, schematics, technical manuals, and architectural specifications.
• Executive-level written and verbal communication skills, capable of presenting complex facility data to stakeholders and senior leadership.
• Ability to perform facility inspections, which may include walking large campuses, climbing, bending, and standing for extended periods.
• Ability to act as the primary escalation point for severe emergency situations, including after-hours support as required.

Benefits

• Medical, dental, and vision benefits with no wait period
• Short-term disability and life insurance
• 401K plan with generous match with no wait period
• Performance Incentive Bonus
• Paid time off
• Educational Reimbursement Program
• MBTA Pass discount
• PPE Reimbursement
• Trillium Comp Card
• Trillium discounts
• Philanthropy program
• Employee gym

Pay Range: $80,000 - $100,000 per year