Litigation Legal Secretary

Litigation Legal Secretary Downtown Houston Area

A Texas based firm located in the Downtown Houston area is seeking a Litigation Legal Secretary with commercial litigation/defense experience to join their firm. This firm offers a great work culture, benefits, and paid parking.

• Excellent in English Proofread and redline documents to ensure accuracy and quality control of grammar, spelling, punctuation, and syntax in final format
• Draft various forms, correspondence, memoranda, status reports, project work, and court documents
• Edit, finalize, format and distribute documents
• Prepare reports, tables and Excel documents
• Assist with trial preparation: manage trial exhibits, prepare trial notebooks, maintain expert binders, perform jury research and communicate with experts and fact witnesses
• Assist with district court to Appellate process from U.S. District, Court of Appeals, Circuit Court through to the U.S. Supreme Court
• Manage calendar and meeting coordination, including availability of attendees, meeting notification and reminders, conference room and equipment set-up, beverage and meal orders, and preparation of meeting materials
• Set up and maintain firm files including accurately organizing documents and where applicable file documents in binders. Maintain files in electronic format.
• Timekeeping including input and editing attorney time entries utilizing the Firm's software
• Responsible for phone coverage as needed. Use proper vocabulary; take messages accurately and legibly; handle calls and voice mail in attorneys' and/or paralegals' absence; maintain records of necessary names and phone numbers
• Prepare expense reports, conflict checks, new matter memos, check requests, etc.
• Coordinate travel arrangements, including air, hotel, and car plans for attorney off-site meetings and events
• Cover other desk assignments when needed and offer assistance to other secretaries on the team
• Utilize firm resources to assure that all work is completed in a timely manner
• All other special duties as assigned by Attorney, Paralegal or Administration
• Occasional overtime as necessary

Knowledge/Skills Required

• Minimum of 3 years of relevant work experience in a professional environment which includes responsibility in managing litigation matters
• Working knowledge of Appellate briefs, filing and process
• Working knowledge of various Court systems and filing requirements
• Good knowledge of Microsoft Word and other software such as Adobe, Excel, and Microsoft Outlook
• Ability to accurately type 65 wpm
• Excellent spelling and grammar skills
• Ability to learn new software specific to the needs of the assignments

HOUGW34