Office Manager

Office Manager — Integrative Wellness CenterRISE Regenerative Medicine | Lower Queen Anne, Seattle, WA$30-$34/hour + Clear Growth Path to Multi-Clinic Manager!Are you the kind of Office Manager who sees a broken ceiling fixture and thinks, "I've got this" instead of "Not my job"? Are you extraordinary at running a clinic's day-to-day operations, and do you genuinely love making patients feel cared for? Do you thrive on variety and autonomy? Do you anticipate needs before they arise, naturally optimize systems, and make everyone feel genuinely cared for?If you just nodded, keep reading. We want to talk to you.RISE Regenerative Medicine is a boutique integrative wellness clinic in Lower Queen Anne, Seattle, where naturopathic medicine meets genuine community. We're not your typical medical office — providers truly collaborate, patients walk to appointments from their neighborhood, and every team member knows patients by name and story.You'll be part of a close-knit, collaborative clinic where your work directly supports patients' well-being. Every day offers variety, meaningful connections, and the opportunity to make a lasting impact. You'll work closely with providers who value teamwork, patient care, and trust you to work both collaboratively and autonomously.Why You'll Love Working HereYou'll be part of a close-knit, collaborative clinic where your work directly supports patients' well-being. Every day offers variety, meaningful connections, and the opportunity to make a lasting impact. You'll work closely with providers who value teamwork, patient care, and trust you to work both collaboratively and autonomously.What You'll Be DoingAs the primary point of contact for patients and providers, you'll oversee scheduling, patient communication, billing, inventory, and day-to-day clinic operations across multiple disciplines.Essential Functions:· Greet and check in patients, manage scheduling, and coordinate care for two providers· Respond warmly and promptly to voicemails, emails, and text messages· Create invoices and superbills and process payments through Charm and Vagaro· Maintain EHR systems and organize patient documentation· Track and ship laboratory samples while coordinating with LabCorp and other laboratories· Manage supplement and medical supply inventories, including tracking, ordering, and restocking· Support providers with daily operational and administrative needs· Maintain a clean, organized, and professional office environment· Operate the Hyperbaric Oxygen Therapy (HBOT) Program — rooming patients, explaining treatment protocols, and scheduling appointments (full certification provided)What You'll Need· Three or more years of experience in medical administration roles· Experience with EHR platforms (Charm preferred)· Comfort processing and shipping laboratory samples· Experience managing supplement and medical supply inventory· Excellent communication, organization, and multitasking skills· Professional, warm, reliable demeanor with exceptional attention to detailCompensation & Benefits$30–$34/hour (depending on experience)· Clear growth potential into a Multi-Clinic Manager role as RISE expands· $400/month health insurance credit· 3% employer match for 401(k)· Two weeks paid vacation plus accrued sick leave· Four complimentary naturopathic visits each year· Employee discount on nutritional supplements· Garage parking includedHow to Apply:Please share an updated resumeAlong with your resume, send to View email address on click.appcast.io either a cover letter or a short video introduction (2–3 minutes) telling us:What specifically excites you about this roleA time you solved a problem creatively with minimal guidanceWhy you're drawn to integrative or holistic wellnessWe have a formal recruiting process and have a relationship with Zephyr Connects LLC, whom we use for the screening and hiring process. If you are selected for the next step you will get instructions from Svitlana Diak within 3 days of your submission. Everyone will be contacted.The RISE Collective provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The RISE Collective complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.