Legal Assistant

Pugh Hagan Prahm PLC is a boutique business law firm located in Coralville, Iowa, serving clients throughout the Iowa City–Cedar Rapids corridor and beyond. With six professional attorneys, we are small enough to provide personalized service while experienced enough to handle sophisticated, complex legal matters for a wide range of clients. We are looking for a dependable, organized, detail-oriented Legal Assistant to join our team. This is an in-person position that provides administrative and legal support to our attorneys and staff in a professional, collaborative, and fast-paced office. Responsibilities: Provide administrative and clerical support to attorneys and other office staff. Assist with day-to-day organization and management of attorney calendars and schedules. Prepare, format, proofread, scan, copy, file, and electronically file legal documents. Assist with document organization and maintenance of electronic and paper files. Enter and maintain information accurately in firm systems and databases. Prepare correspondence, mailings, and other routine documents. Answer and direct telephone calls and provide professional and courteous assistance to clients and visitors. Assist with scheduling meetings, coordinating appointments, and other office logistics. Process incoming and outgoing mail, email, and other communications. Assist with filing deadlines and other time-sensitive administrative tasks. Maintain confidentiality of client and firm information. Perform general office and administrative duties as needed. Provide backup support to other members of the office when needed. Requirements: Prior experience in a professional office environment is preferred; legal office experience is a plus. Proficiency with Microsoft Word, Excel, and Outlook. Strong written and verbal communication skills. Exceptional attention to detail and accuracy. Strong organizational and time-management skills. Ability to prioritize and manage multiple tasks while meeting deadlines. Ability to follow instructions and established procedures. Strong follow-through and the ability to take ownership of assigned tasks. Ability to work independently while also being a cooperative member of a small team. Professional, courteous, and client-service-oriented demeanor. Reliable and punctual with a strong work ethic. Comfortable handling confidential and sensitive information. Ability to learn new software, systems, and procedures quickly. Experience with multi-line phone systems and standard office equipment is preferred. #J-18808-Ljbffr Pugh Hagan Prahm PLC