Document Specialist

- Pay Rate: $16.50 per hour.

- Schedule: Monday through Friday, 7:00 AM to 3:00 PM.

- Hours: 37.5 hours per week, with potential overtime.

- Job Type: Full-time, temp-to-hire.

- On-site Location: Parma, OH 44130. 

We are seeking a dependable Document Specialist for a full-time, temp-to-hire opportunity in Parma, OH. This on-site role is ideal for someone who enjoys hands-on administrative production work, document processing, scanning, and quality control in a fast-paced printing and publishing environment.

As a Document Specialist, you will help prepare, scan, inspect, and assemble important documents while operating high-speed scanning equipment. This position offers consistent weekday hours, free parking, clear procedures, and the opportunity to build long-term stability through a temp-to-hire path. You will work in a structured, team-oriented environment where accuracy, reliability, and productivity are valued.

Key Responsibilities

- Sort, open, and prepare incoming mail and documents for scanning and processing.
- Operate high-speed document scanners and complete glass copy work as needed.
- Inspect scanned documents for accuracy, image quality, completeness, and proper assembly.
- Maintain production output standards while meeting quality expectations.
- Perform basic machine maintenance, including clearing jams and refilling toner or oil.
- Follow standard operating procedures and keep the workstation organized and production-ready.

Required Qualifications and Skills

- Prepare, scan, inspect, and assemble documents in a production environment.
- Operate high-speed scanning equipment while maintaining quality and productivity standards.
- Perform repetitive document processing tasks with accuracy and attention to detail.
- Follow documented procedures and meet daily workflow expectations.

- High School Diploma or GED equivalent required.
- 3 to 5 years of relevant administrative, clerical, production, document processing, data entry, mailroom, or order processing experience preferred.
- Basic PC skills and typing proficiency required.
- Strong English reading and comprehension skills required.
- Ability to stand for up to 8 hours per day.
- Ability to bend, twist, and lift up to 50 lbs. as needed.
- Comfortable working in a production environment with moderate noise levels.
- Ability to handle repetitive tasks, tight deadlines, and fast-paced workflows.
- Must follow business casual dress code requirements, including closed-toe shoes, no crocs, and neat jeans permitted.
- Must comply with phone-free work floor policies, with lockers provided.

Preferred Qualifications

- Prior experience operating high-speed document scanners, including KODAK scanners.
- Experience in document imaging, records processing, mailroom operations, printing, publishing, or production support.
- Strong attention to detail and ability to maintain error-free document assembly.
- Reliable attendance, punctuality, and a steady work pace in a structured environment.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.