Executive Administrative Assistant

Executive Administrative Assistant

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at For information about the university's focus on transformative education, they should consult our website at

Position Details

Job Title - EXECUTIVE ADMIN ASST

Position Number - 8102364

Work Modality - Fully In-Person

Job Category - University Staff

Job Type - Full-Time

FLSA Status - Non-Exempt

Campus - Rogers Park-Lake Shore Campus

Department Name - MISSION AND IDENTITY

Location Code - MISSION AND IDENTITY (01800A)

Duties and Responsibilities - This position provides extensive administrative and high-level support to the Vice President for Mission Integration, and also provides support to the members of the Ignatian Spirituality and Community Service and Action teams. Primary responsibilities include general clerical, administrative and budgetary support; events coordination; and project management and administration for various projects assigned. This position has significant interaction with staff, faculty, administrators, and external constituents.

Minimum Education and/or Work Experience - Must have completed college and at least five years of related experience. Experience in higher education strongly preferred. Excellent communication and organizational skills are required.

Qualifications - Bachelor's degree and 5 years of related experience. Demonstrated ability to work independently and as a collaborative member of a team of highly motivated and experienced professional. Ability to communicate professionally and effectively with various constituents in person, in writing, and through phone/email/video conferencing. Experience managing budgets and accounts. Strong time management and problem-solving skills. Ability to multitask and coordinate several projects at a time. Ability to determine priorities and to ask for direction when priorities are unclear. Inclination to take initiative to research answers and suggest solutions for episodic and recurring issues. Conversant in the origins and essential features of Loyola University Chicago's Jesuit, Catholic mission and identity.

Computer Skills - Proficiency with Microsoft Office suite including Word, Excel, PowerPoint, OneNote, SharePoint, and Outlook. Preference will be for candidates who have experience with Microsoft BI, Workday, and Brightspace, and T4 web content management

Position Maximum Salary or Hourly Rate - $35.00/hr

Position Minimum Salary or Hourly Rate - $27.00/hr