Payroll Specialist

The Children's Center of Wayne County, Inc. Payroll Specialist (Administrative) This position offers a starting salary range of $42,675 - $55,477.50 per year, depending on experience and qualifications. Childrens Center of Wayne County (TCC) The Childrens Center, founded in 1929, provides evidence-based clinical therapy to children who deal with mental, behavioral, emotional, intellectual, and developmental health and educational challenges or may have experienced trauma. School + Community-Based Partnerships: We partner with K-12 schools and community organizations that serve children to provide clinical therapy, counseling, psychological services, and psychiatric evaluations, treatment & interventions. Child Welfare: In addition to the clinical therapy programs offered, The Childrens Center places children in licensed foster homes, and supports them throughout their time in the child welfare system. Child Well-being + Family Success: We operate an onsite family success center that promotes child-wellbeing and offers children and youth from all walks of life to access relevant mental health crisis prevention and child abuse and neglect prevention services. Advocacy: We champion child and youth well-being for those experiencing poverty-related issues, those within the child welfare system, and those in need of evidence-based, clinical therapy. TCCs mission is to help children and families shape their own futures. If as many children as possible, and their families can easily access comprehensive, evidence-based, clinical therapy that is integrated into and supports their everyday lives then, children will experience an improved quality of life where they have a true sense of agency and empowerment in their lives. We embrace and demonstrate a set of Core Values as the foundation of our culture. They define how we do what we do and what we value in our work with each other and our community. Daily demonstration of these values, in mindset and behavior, is required to be successful as a TCC team member. Dedicated-We are devoted, dedicated and always willing to pitch to accomplish our mission. Passionate-We are passionate about what we do and helping the people we serve. Accountable-We do what we say and accomplish all aspects of our responsibilities.Can Do Attitude- We approach our responsibilities with a positive attitude.Respectful- We always treat co-workers, donors, children and families with the utmost respect, courtesy, and patience. Job Summary We are seeking a detail-oriented, proactive Payroll/Accounting Specialist to support our in-house Chief Financial Officer (CFO) and external contractors in executing key financial operations. The ideal candidate will have a strong foundation in accounting principles (GAAP), payroll administration, procurement management, and financial reporting. This role plays a critical part in ensuring accurate financial data, managing procurement and inventory, and maintaining the integrity of budgetary processes and dashboards. The successful candidate must possess advanced Excel skills, experience with accounting and payroll software (preferably UKG Ready), and the ability to manage competing priorities efficiently. Job Requirements • Bachelors degree in accounting, Finance, or a related field preferred. • Minimum 3 years of experience in accounting or finance roles. • Strong understanding and application of Generally Accepted Accounting Principles (GAAP). • Proficient in Microsoft Office Suite, especially Excel (pivot tables, VLOOKUP, formulas, etc.). • Experience in payroll processing and services. • Familiarity with payroll taxes and employment contracts. • Proficiency in accounting and payroll software; experience with UKG Ready preferred. • Excellent organizational, time management, and analytical skills. Essential Functions Payroll & Accounting Operations Administer and process payroll accurately and on time, ensuring compliance with applicable tax and labor laws. Reconcile payroll transactions and ensure proper classification in financial records. Process manual check requests and assist with year-end 1099 vendor processing. Accounts Payable Review vendor statements for accuracy and reconcile discrepancies using Bills.com. Upload required documentation into RDMA portal in a timely manner. Procurement & Inventory Management Manage the full procurement process: receive purchase requisitions, issue POs, source vendors, and negotiate pricing. Maintain inventory levels to support organizational operations efficiently and cost-effectively. Ensure procurement policies and procedures are adhered to. Budget & Financial Reporting Assist the Chief Financial Officer with maintaining electronic records for the annual budget. Review budget-to-actual results monthly and communicate discrepancies to department heads as needed. Support internal sustainability models and dashboard updates with timely data inputs. RFP/RFQ Coordination Review and analyze RFP/RFQ documents to identify requirements and coordinate response with cross-functional teams. Compile and organize required documentation and responses within deadlines. Credit Card Reconciliation Ensure monthly departmental credit card reports are submitted accurately and on time. Provide support to departments in resolving discrepancies or completing reports. Bank Deposits Process bank deposits in accordance with company financial policies and deadline. KPIs KPI TargetPayroll Accuracy Rate100%On-Time Payroll Processing100%Timeliness of PO IssuanceWithin 24 hours of requisition approvalInventory Turnover Accuracy= 2% varianceMonthly Budget Variance Reports SubmittedBy the 10th business day of the monthCredit Card Reconciliation Submission Rate100% by monthly deadlineRFP Response Timeliness100% within submission deadlineVendor Payment Processing Timeliness 95% processed within termsBank Deposit Timeliness100% within 2 business days of receiptDashboard/Data Update FrequencyWeekly updates completed on time Additional Functions Contribute to a positive workplace culture that demonstrates evidence of high accountability, inclusivity, and collaboration. Demonstrate a commitment to anti-racist practices, diversity, equity, and inclusion in the workplace. Actively support and encourage creating a safe, welcoming, and inclusive administrative and service delivery environments. Adhere to best practices, ethical standards, and compliance with relevant laws and regulations. Physical Requirements Prolonged periods sitting at a desk and working on a computer, often for several hours at a time. Ability to travel between buildings on a multi-building campus, sometimes frequently throughout the day. Occasional off-site responsibilities, including driving to the bank for deposits and other financial tasks (valid drivers license and reliable transportation required). Must be able to lift up to 15 pounds occasionally (e.g., moving office supplies or files). Ability to move throughout the office and campus as necessary to perform job duties effectively. Other Experience in a nonprofit or mission-driven organization. Familiarity with sustainability tracking or impact reporting models. Exposure to working with fractional finance leadership or cross-functional departments. Robust Health Care and Benefit Package including: Medical Dental Vision Plan sponsored 100% by The Childrens Center Matching 3% 403(b) retirement plan after one year, fully vested after two years of employment 80 hours of paid time off after 90 days, 120 hours of paid time off your first year, 160 hours your 2nd, 3rd and 4th year, 200 hours every year beginning your 5th year Accrued Paid Sick Time 11 paid holidays Life Insurance (Employer-Provided) Short Term & Long Term Disability sponsored 100% by The Childrens Center Longevity Pay Health Savings Account Dependent Care Account Tuition reimbursement Employee Assistance Voluntary Benefits Critical Illness Accident Voluntary Life, voluntary spouse and dependent life Pet Insurance Legal Shield (prepaid legal services) All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin. #J-18808-Ljbffr