Accounting and Administrative Assistant - Japanese Bilingual

Accounting and Administrative Assistant - Japanese BilingualWe are hiring an experienced Accounting and Administrative Assistant to support the financial operations of a growing international business in the retail/luxury resale sector.Title: Accounting and Administrative AssistantEmployment type: Full-timeLocation: West Hollywood, California (On-site Only)Working hours: 9:30am to 6:30pm.Off days: 2 days per week, with one fixed on Wednesday.Role focus: One-person full-spectrum back-office role across accounting, HR, admin, compliance, and legal coordination for US entity operations, with outsourced firm and HQ advisory supportAdditional support during month-end, quarter-end, and audit periods may be required.Key ResponsibilitiesOwn day-to-day accounting records in QuickBooks with complete supporting documentation and controls.Prepare monthly management reports, quarterly closing packs, and reconciliation schedules.Support audit and external reporting requirements by compiling requested evidence and schedules on time.Coordinate recruitment workflow, payroll processing, and HR administration with the outsourced HR/payroll partner.Maintain and update employee handbook content, policy drafts, and HR records with HQ/advisor alignment.Handle office administration operations, including ordering supplies, arranging contractors, and new shop preparation tasks.Track and renew required business licenses and permits, and maintain an up-to-date compliance calendar.Monitor industry/legal requirement updates and coordinate implementation actions with legal/compliance advisors.Act as the in-house coordination point across outsourced accounting firm, law firm, and HR firm.Align back-office execution with HQ advisory support and escalate material risks or decisions promptly.Minimum requirements5+ years of hands-on experience across accounting and back-office operations (HR/admin/compliance coordination).Strong practical command of QuickBooks, accounting close workflow, and reconciliation logic.Proven ability to run a one-person in-house back-office function with external professional support.Working knowledge of payroll coordination, employee handbook maintenance, and HR operations governance.Strong ownership, confidentiality, and deadline discipline for monthly/quarterly deliverables.Clear written and spoken English for cross-functional and external-firm coordination.Preferred qualificationsExperience in US small-business licensing/permit administration and compliance follow-up.Hands-on coordination experience with outsourced CPA, legal counsel, and HR service providers.Experience supporting retail, luxury goods, or multi-site new-store setup operations.Japanese proficiency at JLPT N3 or above is preferred for manager communication.CompensationSalary: $85,000~108,000 per year, depends on experienceComprehensive benefits packageTraining Program (Overseas Training Opportunity)Upon joining, employees will participate in a 3-month overseas training program (approximately from July to September 2026) in Southeast Asia (Singapore, Indonesia, or Malaysia)Monthly salary will be provided during the training periodFull housing support will be covered by the companyVisa support will be provided for the duration of the trainingTraining DetailsDevelop knowledge of luxury brands and resale marketGain hands-on experience in both office and retail store environmentsLearn product evaluation techniques, including identifying materials, craftsmanship, and authenticity (e.g., tools used, leather characteristics, and distinguishing counterfeit items)