Contracts Administrator

Job Description

Job Description

Our client, a successful construction company, is seeking a Contracts Administrator to support projects in Allston, Massachusetts. In this role, you will oversee contract records, help maintain compliance with agreed terms, and coordinate documentation across multiple project stakeholders. This position plays an important part in reducing risk, tracking changes, and keeping contract activities organized throughout the full project lifecycle.

Role: Contracts Administrator

Location: Allston, MA

Schedule: In Office first 6 months, then hybrid (4 days in, 1 day remote)

Salary: $100,000 - $125,000 (depending on experience) + amazing benefits & bonuses

Responsibilities:

• Prepare, review, and administer construction contracts, subcontracts, purchase orders, and service agreements.
• Ensure contract documents are complete, accurate, and compliant with company policies and legal requirements.
• Maintain contract records and document control systems.
• Track contract milestones, deliverables, and performance obligations.
• Review and process change orders, amendments, and contract modifications.
• Evaluate the contractual and financial impact of proposed changes.
• Coordinate approvals and maintain accurate records of all revisions.
• Collaborate with project managers, engineers, architects, and contractors throughout project execution.
• Monitor project progress and ensure contractual obligations are met.
• Assist in resolving contractual issues and disputes.
• Support project closeout activities, including collection of warranties, lien waivers, and final documentation.
• Monitor compliance with contract terms, regulatory requirements, safety standards, and company policies.
• Identify and mitigate contractual risks.
• Assist with claims management and dispute resolution.
• Ensure insurance certificates, bonds, and licenses remain current and compliant.
• Understand insurance language to evaluate compliance.
• Maintain organized contract files and project records.
• Generate reports on contract status, change orders, claims, and project performance.
• Prepare correspondence related to contractual matters.
• Coordinate document distribution among project stakeholders.

Requirements:

• 2+ years of experience in contracts administration within a construction environment.
• Bachelor's degree required.
• Knowledge of construction contracts, project delivery methods, and industry practices.
• Understanding of AIA, ConsensusDocs, or other standard construction contract forms.
• Proficiency with Microsoft Office Suite and construction management software.
• Certified Construction Contract Administrator (CCCA) designation or similar certification preferred.
• Experience with public and private sector construction projects.
• Familiarity with procurement processes and contract law principles.
• Experience using Procore, Sage, Autodesk Construction Cloud, or similar systems.