Administrative Assistant to Principal - DWES 26/27 SY

Administrative Assistant

Supports district schools and principals in their effort to foster an optimal educational environment for students. Provides administrative assistance to the principal.

Coordinates appointments and meetings between parents and administration and/or staff.

Handles phone calls and messages for administration and staff.

Prepares the daily announcements.

Notifies administration of discipline problems, emergency maintenance situations, and complaints from patrons.

Responds to staff and student inquiries.

Registers substitute teachers in and out.

Maintains and submits accurate timesheets to payroll.

Prepares forms used at site.

Posts activities to school calendar.

Coordinates commencement exercises.

Processes facilities use and field trip requests.

Assists with preparation of student/parent handbook and curriculum guide.

Distributes school mail and internal correspondence.

Types, copies, and mails newsletters, school calendars, and bulletins.

Orders and maintains office supplies and equipment.

Distributes paychecks.

Programs school bell schedules.

Exercises good judgment in dealing with the public.

Assists with answering front office telephones as needed.

Maintains confidentiality of all student information.

Performs other job-related duties as assigned.

High school graduate or equivalent.

Previous secretarial experience.

Ability to type accurately.

Ability to learn and operate computer as required.

Effective interpersonal and communication skills.

Ability to apply knowledge of district and state policies, regulations, and school laws.

Knowledge of office methods and operation of office equipment.

Knowledge of business English, grammar, and composition.

Ability to manage students.

Physical demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to have regular and reliable attendance, is regularly required to sit, talk, and/or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, and/or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include: close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Supervision received from: Principal Given to: Student Office Aides

At least once annually by the principal in accordance with the policy of the governing board.

6 hours per day Hourly range schedule grade: 22 FLSA: Hourly