Administrative Assistant

Administrative Assistant

Location: On-site, Cleveland, OH, 44106 Pay: $18.50/hour Hours: Monday Friday, 8:00am-4:30pm Length: Contract through September 2026 Join Our Team as a Dynamic Administrative Assistant Support Critical Medical Departments! Are you a highly organized, professional Administrative Assistant looking to make a meaningful impact in a vibrant healthcare environment? This is your opportunity to support leading physicians and departments at a prestigious medical facility. You'll play a key role in ensuring smooth operations, coordinating vital meetings, and managing essential administrative tasksall within a collaborative and mission-driven setting. If you thrive in fast-paced environments and excel at multitasking with precision and professionalism, we want to hear from you! Must Haves:

• High School Diploma or GED required; Associate's Degree or college coursework preferred.
• Minimum of 3 years of administrative experience in a healthcare or professional setting.
• Proficiency with Microsoft Office Suite, calendar management, and general office equipment. High-level experience managing complex calendars, coordinating multi-participant meetings, and resolving scheduling conflicts in a fast-paced environment.
• Exceptional organizational skills with keen attention to detail, and strong verbal and written communication

What You Will Do:

• Provide dedicated administrative support to Physician Chiefs and departmental staff, ensuring seamless day-to-day operations.
• Manage complex calendars and coordinate meetings, including agendas, minutes, and materials using MS Outlook, PowerPoint, and AI transcription tools.
• Assist with correspondence, phone calls, and document preparation, ensuring clarity and professionalism.
• Organize departmental projects and events, collaborating effectively with internal teams and external stakeholders.
• Support reimbursement processes and other operational duties as needed, demonstrating initiative and good judgment.
• Maintain compliance with all policies, including safeguarding Protected Health Information (PHI) through annual training and adherence to UH policies.

Required Skills:

• High School Diploma or GED required; Associate's Degree or college coursework preferred.
• Minimum of 3 years of administrative experience in a healthcare or professional setting.
• Exceptional organizational skills with keen attention to detail.
• Strong verbal and written communication abilities.
• Proficiency with Microsoft Office Suite, calendar management, and general office equipment.
• Ability to handle sensitive information with discretion and exercise sound judgment.
• Flexibility to adapt to changing priorities and deadlines.
• Experience with medical terminology and hospital systems highly advantageous.

Nice to Have Skills:

• Experience with Oracle/SSI Markview or similar ERP systems.
• Familiarity with GPS scheduling tools.
• Previous work supporting physicians or healthcare teams.
• Knowledge of reimbursement processes and billing.

Preferred Education and Experience:

• 3+ years of relevant administrative experience.
• College coursework or an Associate's Degree is a plus.
• Prior experience working in a hospital or healthcare setting.

Other Requirements:

• Ability to work full-time hours from 8:00 AM to 4:30 PM, Monday through Friday.
• Must be able to pass a background check, drug and TB screening