Registrar Office Secretary C

divh2Registrar Office Secretary/h2pBargaining Unit: DUSA Department/Location: Secondary Schools Instruction Equity Work Days: 261 Reports To: Building Principal / Associate Principal JD Revision Date: 05/02/2023 Supervises: N/A/ppFunction / Position Summary: The secretary is a critical role and is expected to organize, establish and maintain an environment that is responsive and respectful to students, staff, parents, and community partners. The secretary ensures safe and effective school operations through office management, communications, collaboration with other staff, and directed procedures. The person in this position must exercise strong time management, multitasking, and prioritizing skills while utilizing excellent verbal and written communication skills to ensure all timelines are met. Maintain confidentiality of student/staff information in the school and community./ppJob Duties / Responsibilities:/pulliCoordinate all data necessary for student registration./liliInput new enrollees in district student system, make new cumulative folders and request records from previous schools to and process online registration applications for new and existing students./liliDrop students in district student system and send records to receiving schools./liliSupply records, enrollment numbers, reports, student lists and labels as appropriate to current and former students, parents, building teachers and staff, schools and others as requested (i.e. Kane County, Social Security Office, U-46 District Records Office, ECC Upward Bound, Rotary)./liliAssist with parent/guardian access to the district student system to include password resets./liliUpdate student addresses, student and parent/guardian telephone numbers in district student system./liliMaintain accuracy of grades for all students, making changes as appropriate per teacher request./liliEnter grades in district student system for incoming transfer students and for correspondence classes./liliEnter grades and maintain records for private placement students./liliAssist Counselors, Guidance and Private Placement Administrator as needed./liliDemote students as appropriate in January and August./liliMaintain files on Honor Roll, GPA, rankings and statistics for each class./liliHandle questions from staff on district student system and records and handle questions from outside on transcripts or records./liliMaintain Records File Room./liliPull cumulative folders for graduates and file incoming folders for freshmen./liliFiling (new student paperwork, test results any other paperwork for cumulative folders)./liliCompile graduation lists for January, May, and July grads including DREAM Academy, CSP and private placement students./liliIssue final transcripts for each graduating class and keep records on where each transcript was sent./liliProvide coverage for Main Office as needed./liliOther duties as assigned./li/ulpEducation: High School diploma or equivalent required. Associates degree preferred./ppExperience / Knowledge: Knowledge of Absence Management System (preferred). Experience with Workforce (preferred). Ability to work well in fast-paced professional environment and operate with a sense of urgency in accomplishing goals and objectives while maintaining a customer focus. Working knowledge of Microsoft Office suite and Google applications. Ability to manage multiple concurrent projects, setting priorities to meet assigned timelines. Familiar with online student information systems (i.e. Infinite Campus) preferred. Bilingual English/Spanish written/verbal (preferred). Three years of secretarial experience preferred. Ability to work accurately with numbers./ppPhysical Demands: Ability to work on a computer/telephone over the major portion of the day. Ability to lift up to 25 pounds./ppTerms of Employment: This is a 12 month position. Salary and benefits as established by the Board of Education. Additional Informaiton: This is a full time 8 hour a day (M-F) position. This position is eligible for benefits (insurance and pension). Starting rate for this position is $18.65./p/div