AP Assistant

Accounts Payable Assistant

We are seeking an Accounts Payable Assistant to support a high-volume AP team within the Oil & Gas industry. This is a contract role supporting increased workload due to a recent merger, with potential for extension.

This position will focus on invoice processing, vendor support, and data accuracy in a fast-paced environment.

Key Responsibilities

• Receive, review, and process incoming vendor invoices, ensuring accuracy and completeness
• Enter invoice data into the accounting system and route for coding and approval
• Scan and prepare invoices for processing and documentation
• Assist with vendor setup and maintenance within their system
• Review vendor statements to identify missing invoices or resolve credit balances
• Ensure timely processing of invoices with accurate invoice numbers and payment amounts
• Provide first-level support to vendors regarding invoice and payment status
• Assist in identifying and resolving discrepancies or duplicate payments

Qualifications

• 2+ years of Accounts Payable experience
• Oil & Gas experience strongly preferred
• Basic understanding of AP processes and accounting principles
• Experience with high-volume invoice processing environments
• Proficiency in Microsoft Excel
• Experience with ERP required
• Strong attention to detail and data accuracy
• Ability to manage multiple priorities in a fast-paced environment

What We're Looking For

• Detail-oriented and organized with strong data entry accuracy
• Able to handle high-volume workloads efficiently
• Strong communication skills for vendor and internal interactions
• Proactive in identifying issues and supporting process improvements

Additional Information

• Hybrid schedule