Receptionist

Job Description

Job Description

We are looking for a detail-oriented Receptionist to support daily front desk operations for a commercial real estate office in California. This is a part-time contract position that requires a welcoming presence, strong communication skills, and the ability to manage a steady flow of calls and visitors. The person in this role will help maintain an organized office environment while ensuring incoming inquiries are handled promptly and effectively.

Responsibilities:
• Welcome guests, tenants, and vendors at the front desk and provide a positive first impression for the office.
• Manage incoming calls through a multi-line phone system, directing each inquiry to the appropriate contact efficiently.
• Respond to routine questions from callers and visitors with clear and courteous communication.
• Monitor the reception area to ensure it remains tidy, organized, and ready for daily business operations.
• Coordinate visitor check-ins and notify internal team members when guests arrive.
• Support general administrative tasks connected to front desk coverage and day-to-day office needs.• Prior experience in a receptionist, front desk, or customer-facing administrative role.
• Ability to operate a multi-line or switchboard phone system with confidence and accuracy.
• Strong verbal communication skills and a detail-oriented, service-oriented demeanor.
• Comfortable handling a high volume of inbound calls while maintaining attention to detail.
• Reliable availability for a part-time onsite schedule Monday through Friday.
• Proficiency with basic office procedures and the ability to manage multiple tasks effectively.