Payroll Administrator

Job Description

Job Description

Payroll / Job Costing Specialist (Construction)

Employment Type: Temp-to-Hire
Pay Rate: $25–$28/hr
Schedule: Monday–Friday, 7:00 AM – 4:00 PM (some extended hours required on Mondays/Tuesdays)

Location

Convenient to the George Bush Intercontinental Airport area (near Beltway 8 / Vickery). Candidates should live within a 30–40 mile radius.

Overview

A growing construction company (325 employees, projected 400+ by August) is seeking two Payroll / Job Costing Specialists —one senior-level and one junior-level with foundational experience —to support high-volume, fast-paced payroll and labor tracking operations.

This role is critical to ensuring accurate payroll processing and job costing allocation across multiple construction projects and states .

Position Breakdown

We are hiring for:

• Senior-Level Specialist: 4–5+ years of payroll and job costing experience
• Junior-Level Specialist: Minimum 1 year of payroll experience; job costing experience strongly preferred

Each specialist will manage approximately:

• 150–200 employees
• ~3,000 payroll entries per cycle

Key Responsibilities

• Process high-volume weekly payroll in a construction environment
• Accurately allocate labor hours to job costing codes
• Review, correct, and validate time entries (including overtime calculations)
• Manage multi-state payroll exposure (handled through system reporting tools)
• Ensure accuracy and timeliness during tight payroll deadlines
• Support project managers with labor cost tracking and corrections
• Assist with payroll reconciliation and reporting as needed

Key Requirements

• Strong job costing experience (required)
• Multi-state payroll exposure (preferred)
• High attention to detail and accuracy in data entry/review
• Ability to work efficiently in a high-volume environment
• Comfortable working under tight deadlines and peak payroll days

Systems & Tools

• Foundation (Payroll4Construction) – current system
• Transitioning to Sage
• Basic Excel required:
• • Sorting/filtering data
  • Simple formulas (SUM, adding/deleting columns)

Schedule Expectations

• Standard hours: 7:00 AM – 4:00 PM
• Mondays & Tuesdays may require extended hours (up to 12-hour days) due to payroll deadlines
• Flexibility available:
• • Example schedule: 2 long days + 2 regular days + Friday off

Additional Notes

• Payroll tax filings are handled by the payroll service provider (no manual state tax reporting required)
• Office is located on the second floor (no elevator; stair access required daily)

Professional Alternatives is a leading staffing firm specializing in all levels of corporate administrative and professional support, as well as executive placement. Starting in 1998, the Professional Search Group has a successful track record of providing local and national staffing-related support to a multitude of industries. We pride ourselves on building lasting relationships with each client and candidate, and our hands-on approach allows us to make the best long-term match for both.

Company Description

Professional Alternatives is a leading staffing firm specializing in all levels of corporate administrative and professional support, as well as executive placement. Starting in 1998, the Professional Search Group has a successful track record of providing local and national staffing-related support to a multitude of industries. We pride ourselves on building lasting relationships with each client and candidate, and our hands-on approach allows us to make the best long-term match for both.