Administrative Assistant 2 (SG-15) Item#

Administrative Assistant

Establish office procedures; design filing systems; implement policies and procedures; maintain efficient workflow; resolve day-to-day operational problems; respond to phone calls; sort mail; organize, expedite and follow up on projects; and coordinate information flow by acting as liaison among executives, staff, other employees and the public.

Administrative support of the Bureau Director & Assistant Director, including coordinating calendars, phones & correspondence; resolving daily operational/IT issues; executing purchasing needs in line with procurement rules; ad hoc projects; coordinating & maintaining Bureau's training & evaluation records; maintaining logs, databases & meeting notes; supporting the Bureau Management Team; coordinating information flow by liaising among executives, staff, & the public; other duties as assigned.

Minimum Qualifications:

Non-Competitive Qualifications: The incumbent must have a high school diploma or high school equivalency diploma AND three (3) years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office. Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for up to two years of administrative support experience.

Preferred Qualifications/Knowledge, skills, and abilities:

• Ability to communicate effectively.
• Ability to work with computerized spreadsheets.
• Ability to effectively use SFS and Microsoft Suite.
• Ability to review written requests and research associated materials.
• Ability to maintain orderly files.
• Ability to understand and follow established policies and procedures.
• Ability to work independently and exercise good judgement in assessing necessary action.

Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at View phone number on click.appcast.io.

Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

The Office of the State Comptroller does not participate in E-Verify or sponsor visa applications. OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:

• A state pension with vesting after five years' service
• Comprehensive medical, dental and vision insurance available to all employees and their dependents
• Flexible spending accounts for dependent and health care
• Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance
• Public Service Loan Forgiveness (PSLF)
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• Holiday and paid time off
• Shift and geographic pay differentials
• A committed continuous learning environment
• Informational Brown Bag sessions
• Wellness at Work Programs to promote employee health and wellness
• OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas
• And much more

Some positions may require additional credentials or a background check to verify your identity.