Accounting Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to support day-to-day financial operations for a Contract position based in Portland, Maine. This role will help maintain accurate records, process routine accounting transactions, and keep payment activity organized and up to date. The ideal candidate is comfortable working with invoices, reconciliations, and accounting software while contributing to a dependable and efficient finance function.

Responsibilities:
• Process vendor invoices accurately, assign the appropriate coding, and prepare payments in a timely manner.
• Record incoming customer payments, maintain receivable balances, and follow up on outstanding items as needed.
• Reconcile bank statements against internal records and investigate discrepancies to ensure financial accuracy.
• Enter and update accounting transactions in QuickBooks while keeping documentation complete and organized.
• Assist with maintaining payable and receivable records so month-end reporting can be completed efficiently.
• Review financial data for inconsistencies and communicate issues that require correction or clarification.
• Support routine accounting administration by organizing files, verifying transaction details, and maintaining audit-ready records.• Experience handling both accounts payable and accounts receivable tasks in an accounting support role.
• Working knowledge of bank reconciliation processes and the ability to identify and resolve variances.
• Proficiency using QuickBooks for transaction entry, record maintenance, and account review.
• Ability to code invoices accurately and manage a steady volume of financial documentation.
• Strong attention to detail with a high level of accuracy in data entry and recordkeeping.
• Effective organizational skills and the ability to manage multiple accounting priorities.
• Clear written and verbal communication skills for coordinating with internal stakeholders and vendors.