Administrative Assistant

Job Description

Job Description

Clancy’s Hospitality is seeking a highly organized and detail-oriented Administrative Assistant to support our Human Resources and Payroll functions across our family of restaurants. This position plays a critical role in ensuring team members are onboarded successfully, payroll is processed accurately, and employee records are maintained with professionalism and confidentiality.

The ideal candidate thrives in a fast-paced environment, enjoys helping people, and is passionate about supporting the teams that create exceptional hospitality experiences every day.

Key Responsibilities

Payroll Administration

·       Process weekly payroll for multiple restaurant locations 

·       Review employee timecards and resolve discrepancies with managers 

·       Maintain accurate employee wage, tax, and direct deposit information 

·       Assist with PTO tracking and payroll reporting 

·       Ensure payroll accuracy and compliance with company policies and deadlines 

·       Respond to employee payroll questions in a timely and professional manner 

·       Support new hire onboarding and payroll setup processes 

Administrative & Operational Support

• Provide administrative support to accounting and operations leadership 
• Prepare reports, spreadsheets, and internal correspondence as needed 
• Maintain organized and confidential employee and company records 
• Manage incoming calls, emails, and employee requests related to payroll and HR admin 
• Support special projects, reporting needs, and company initiatives 
• Assist the Training Director with administrative tasks and project coordination as assigned

Qualifications

* 2+ years of administrative, payroll, HR, or office management experience preferred.

* Experience with ADP, Toast, 7shifts, or similar systems is a plus.

* Strong organizational skills and attention to detail.

* Ability to maintain confidentiality and exercise discretion.

* Excellent communication and interpersonal skills.

* Proficiency in Microsoft Office and Google Workspace.

* Ability to prioritize tasks and work independently in a fast-paced environment.

What We Offer

* Competitive pay

* 20-25 Hours Per Week

* Health, dental, and vision insurance

* Paid time off

* Dining discounts across all Clancy’s Hospitality restaurants

* Growth opportunities within a growing hospitality company

* A culture built around teamwork, hospitality, and taking care of people

At Clancy’s Hospitality, we believe great hospitality starts with great people. Join a team that values relationships, integrity, and creating memorable experiences for both guests and team members.