On-Site Meeting Planner

Meeting Planner

Futures start here. Where first steps, new friendships, and confident learners are born. At KinderCare Learning Companies, we offer a variety of early education and child care options for families. Whether it's KinderCare Learning Centers, Champions, or Crème de la Crème, we build confidence for kids, families, and the future we share. And we want you to join us in shaping it—in neighborhoods, at work, and in schools nationwide.

The KLC Meeting, Events, and Travel Team is seeking a joyful and enthusiastic Meeting Planner to help deliver innovative and memorable employee experiences at our National Support Center (NSC). This role serves as the main point of contact for NSC-based meetings and is responsible for owning and executing on-site meetings, including 7–8 Collab Weeks annually. This role supports meetings of all sizes and is responsible for internal client communications and department coordination. The Meeting Planner will oversee the full meeting lifecycle, from concept through completion, and will play a key role in creating engaging and welcoming on-site attendee experiences.

We are looking for a Meeting Planner who understands event cycles, can develop and manage meeting budgets, has excellent verbal and written communication skills, and collaborates effectively across internal and external teams. This role requires flexibility in schedule to support onsite meetings and events as needed.

Responsibilities

• Manage planning and execution of 10–150 person meetings onsite at the NSC environment, delivering an outstanding and welcoming employee experience
• Serve as the primary point of contact for all onsite meetings at the NSC in Lake Oswego, OR
• Oversee onsite meeting logistics, ensuring meeting room readiness, assist with space planning, group catering, and day-of-event support.
• Create a warm, welcoming, and engaging environment for all meeting attendees and guests, ensuring every interaction reflects a high level of hospitality
• Take ownership of work and drive projects to completion with minimal supervision
• Adhere to all deadlines, turnaround timelines, and service level expectations
• Source group room blocks with local hotels and off-site dinner venues
• Maintain the highest level of quality, professionalism, and integrity when negotiating with vendors and interacting with internal clients and co-workers
• Foster relationships with preferred vendors to ensure high-quality conference services delivery and cost efficiency
• Monitor and review vendor billing, ensure payments are made on time, meet cost-saving targets, and reconcile meeting budgets in a timely manner
• Track spending and operational metrics for quarterly roll-up reports
• Support large enterprise meetings as needed; occasional travel to offsite meeting locations may be required (1–2 times annually)
• Ensure all conference facility standards, policies, and compliance requirements are met

Qualifications

• 2+ years of meeting planning, event planning, conference services, retail leadership/high-touch customer service, or client services experience
• Ability to build positive relationships and create a welcoming experience for a wide range of stakeholders and attendees
• Exceptional interpersonal and communication skills with a strong hospitality mindset
• Strong attention to detail and ability to multitask in a fast-paced environment
• Strong time management and organizational skills
• Knowledge of meeting planning or project processes
• Experience with meeting sourcing and registration technology is a plus (currently use Groupize & Cvent)
• Ability to negotiate and manage vendor and service contracts
• Ability to make administrative and operational decisions in a live event environment
• Proficient computer skills required, including Microsoft Word, Excel, PowerPoint, Outlook (Smartsheet and Monday.com a plus)

Capabilities

• Be a self-starter who can effectively manage and complete tasks with demanding timelines and competing priorities, oftentimes under very short deadlines
• Deliver the highest level of customer service
• Always act with a high level of integrity
• Ability to work both independently and as a team player
• Possibly travel on occasion to support programs when needed
• Ability to define and solve problems while working on several projects simultaneously

Our benefits meet you where you are. We're here to help our employees navigate the integration of work and life:

• Know your whole family is supported with discounted child care benefits.
• Breathe easy with medical, dental, and vision benefits for your family (and pets, too!).
• Feel supported in your mental health and personal growth with employee assistance programs.
• Feel great and thrive with access to health and wellness programs, paid time off and discounts for work necessities, such as cell phones.
• … and much more.

KinderCare Learning Companies is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, military or veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.