Accounts Payable Specialist

About Integrity Capital Management Integrity Capital Management (ICM) is a property management company serving owners and investors in the Kansas City metro area. We manage a growing portfolio of residential and small commercial properties, and we pride ourselves on transparent accounting, responsive service, and disciplined operations. Our finance and operations team relies on a modern technology stack — AppFolio Property Manager, Zoho, and QuickBooks — to keep books accurate, owner statements timely, and vendors paid on schedule. Position Summary We are hiring a part-time Accounts Payable Specialist on a contractor basis, with a clear path to expanded hours and potentially a full-time role as the company continues to grow. The primary focus is accounts payable: receiving, coding, and processing vendor bills across our managed properties and corporate entity, ensuring timely payment, maintaining clean vendor records, and producing reliable AP reporting. Until we add additional accounting staff and can fully separate duties, this role will also provide support on accounts receivable — primarily tenant ledger review, payment posting research, and assisting with owner draws and reconciliations. As the team expands, the role will sharpen its focus on AP and assume more ownership over the function. Schedule, Compensation & Work Arrangement Hours: 20–29 hours per week to start, with flexibility to grow toward full-time as the role and team expand. Schedule: Weekday business hours, mutually agreed; consistent weekly schedule preferred. Location: On-site at ICM's Kansas City office. This is not a remote position. Compensation: $25–$30 per hour, commensurate with experience. Engagement: 1099 independent contractor to start, with the possibility of conversion to W-2 employment as hours and scope grow. Core Responsibilities — Accounts Payable Receive, review, and code incoming vendor invoices in AppFolio, ensuring proper property, GL account, and work-order assignment. Verify invoice accuracy against work orders, contracts, and approval workflows; resolve discrepancies with property managers and vendors. Process weekly check runs and electronic payments through AppFolio, coordinating timing with available property cash and owner instructions. Maintain accurate vendor records in AppFolio and QuickBooks, including W-9 collection, 1099 tracking, insurance certificates, and remittance information. Reconcile vendor statements, research and resolve aged or disputed payables, and communicate professionally with vendors regarding payment status. Prepare and post recurring bills (utilities, HOA dues, service contracts) and ensure correct property allocation. Assist with month-end AP close, including accruals, AP aging review, and supporting schedules. Support annual 1099 preparation and filing. Cross-Functional Support — Accounts Receivable (Transitional) Until segregation of duties can be fully established with additional staff, this role will also support AR functions on a limited basis. Assist with tenant payment posting, NSF research, and ledger corrections in AppFolio. Support owner draw preparation, owner statement review, and trust account reconciliation oversight. Help research and resolve discrepancies between AppFolio tenant ledgers and bank deposits. Assist with collections follow-up documentation as needed. As the accounting team grows, AR responsibilities will be transitioned to a dedicated team member to establish proper separation between payables and receivables. Technology & Systems ICM operates on the following core platforms. Hands-on experience with AppFolio is strongly preferred; experience with Zoho and QuickBooks is a plus. AppFolio Property Manager: Primary system for property accounting, AP, AR, owner statements, and vendor management. QuickBooks: Used for corporate-entity accounting outside the property portfolio. Zoho: Used across the business for workflow, communication, and document management. Microsoft Excel / Google Sheets: For reconciliations, ad-hoc analysis, and reporting. What Success Looks Like in the First 90 Days Vendor invoices are processed on at minimum three times a week with accurate property and GL coding. Vendor records — including W-9s, COIs, and remittance details — are current and well-organized in AppFolio. Aged payables are reviewed weekly, with clear notes on status and next steps. AR support is reliable and accurate during the transition period, with clean handoffs as new staff come on board. The role operates with strong working relationships across property management, ownership, and vendor partners. How to Apply Please submit a resume and a cover letter describing your AP experience, any AppFolio (or comparable property management software) exposure, and your availability. Local Kansas City candidates only — this role requires on-site presence at our office. Integrity Capital Management is an equal opportunity employer. We evaluate candidates based on qualifications, experience, and fit, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. Requirements Required 3+ years of accounts payable experience preferred, ideally including high-volume invoice processing across multiple entities or cost centers. Strong working knowledge of basic accounting principles, including accrual concepts, GL coding, and month-end close support. Comfort working with property-level or job-level cost coding (each property functions as its own set of books). Excellent attention to detail, organization, and follow-through; ability to manage a recurring workload with minimal supervision. Professional written and verbal communication skills for vendor and internal correspondence. Proficiency in Microsoft Excel (sorting, filtering, basic formulas, pivot tables). Reliable on-site attendance at our Kansas City office. Strongly Preferred Direct experience with AppFolio Property Manager (vendor bills, GL coding by property, owner draws, trust accounting concepts). Property management, real estate, or multi-entity bookkeeping background. Experience with QuickBooks (Online or Desktop) and familiarity with Zoho. 1099 preparation experience. Familiarity with bank reconciliations and basic AR workflows. Benefits This is a contractor position with potential to full-time employment. Currently no benefits are offered in this role. #J-18808-Ljbffr Integrity Capital Management Solutions, LLC