Office Manager

Office Manager

Location: New York, NY (Fully Onsite)

Salary: $115,000 - $125,000 + Bonus & Comprehensive Benefits Package

Position Overview

We are seeking a highly organized, proactive, and service-oriented Office Manager to oversee the day-to-day operations of our clients New York City office while serving as a backup to the Executive Assistant team as needed. This role will be responsible for creating a seamless office experience for employees, visitors, and leadership while ensuring administrative, operational, and cultural initiatives are executed efficiently.

The ideal candidate is a polished professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and can seamlessly shift between office operations, event coordination, vendor management, and executive support responsibilities.

Key Responsibilities

• Oversee daily office operations and ensure the workplace is well-maintained, organized, and operating efficiently.
• Manage relationships with building management, vendors, suppliers, and service providers.
• Coordinate office maintenance, repairs, security access, and workplace safety initiatives.
• Maintain office inventory, including supplies, equipment, and pantry stock.
• Lead onboarding logistics for new hires, including workspace setup, office orientation, and facility access.
• Partner with HR and leadership to support employee engagement initiatives, company events, and office culture programs.
• Manage conference room scheduling and ensure meeting spaces are prepared and properly equipped.
• Track office budgets, process invoices, and monitor vendor expenses.

Executive Assistant Backup Support

• Provide backup administrative support to senior executives during absences, peak periods, or special projects.
• Manage calendars, coordinate meetings, and assist with scheduling across multiple stakeholders.
• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.
• Prepare meeting materials, presentations, agendas, and expense reports.
• Support executives with confidential correspondence and administrative requests.
• Assist with board meetings, leadership offsites, and company-wide events as needed.

Events & Workplace Experience

• Plan and coordinate office meetings, team celebrations, employee recognition programs, and corporate events.
• Assist in organizing executive meetings, town halls, and client-facing events.
• Serve as the primary point of contact for office visitors and external guests, ensuring a professional and welcoming experience.

Qualifications

• Bachelor's degree preferred.
• 5+ years of office management, workplace experience, executive assistant, or administrative operations experience.
• Prior experience supporting senior executives or C-suite leadership strongly preferred.
• Exceptional organizational, multitasking, and project management skills.
• Strong communication and interpersonal skills with a customer-service mindset.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and workplace collaboration tools.
• Experience managing vendors, budgets, and workplace operations.
• Comfortable working onsite in a fast-paced, collaborative environment.

What Will Make You Successful

• Strong sense of ownership and accountability.
• Ability to anticipate needs before they arise.
• High level of professionalism and discretion.
• Positive, solutions-oriented approach.
• Flexibility to support changing business priorities and executive needs.

Compensation: $115,000 - $125,000 base salary plus bonus potential, comprehensive benefits, PTO, and additional employee perks.

This role offers an opportunity to be at the center of a dynamic organization, supporting both workplace operations and executive leadership while helping create an exceptional employee experience.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance