Procurement Operations Manager

Ridgewood, NJ / New York, NYOperations – Procurement /Full-time /HybridThe RoleWe are looking for a Procurement Operations Manager to drive the day-to-day execution of procurement activities across equipment, materials, contractors, and other service providers. This role will be responsible for running RFQs and RFPs, coordinating supplier follow-up, managing purchase order execution, tracking commitments and deliveries, supporting logistics and invoice resolution, maintaining procurement documentation and systems, and ensuring open actions are driven to closure. This is a great role for someone highly organized, detail-oriented, proactive, and comfortable operating in a fast-paced business.You will work under the direction of, and report to, the Director of Procurement and work a hybrid schedule in our Ridgewood, NJ headquarters.Key responsibilities will include:Coordinate with Scale’s engineering and project delivery teams to translate approved technical and project requirements into executable procurement activities for equipment and other components, including battery energy storage, solar PV, generators and generator components, inverters, switchgear, and other balance of system componentsPartner with project delivery and asset management teams to support project and O&M purchasing requirements through a defined requisition and procurement processRun RFQs and RFPs, coordinate supplier questions and clarifications, organize bids, and prepare commercial bid leveling and recommendations for reviewSupport supplier negotiations and execute purchases under approved commercial strategies, framework agreements, MSAs, and standard termsOwn purchase order execution and follow-through, including vendor acknowledgements, open commitments, required documentation, delivery dates, and escalation of schedule or supply risksCoordinate logistics and material movements with suppliers, project teams, warehouses, and logistics providers, and maintain clear delivery statusDrive cross-functional follow-up to resolve procurement-related issues, including PO and invoice discrepancies, vendor actions, delivery issues, and documentation gapsMaintain procurement trackers, systems, records, and reporting; collect and organize required supplier documentation, including Safe Harbor, ITC, domestic content, and other compliance documentation; and identify opportunities to improve procurement process efficiency and effectivenessThe Ideal Candidate3+ years of procurement, purchasing, supply chain operations, project coordination, or related experienceExperience managing RFQs/RFPs, purchase orders, vendor follow-up, logistics, or other procurement execution activitiesStrong organizational skills with demonstrated ability to manage multiple priorities, details, deadlines, and open actions without losing follow-throughComfortable communicating with suppliers and internal stakeholders and escalating issues when neededExcellent problem-solving skills with a strong sense of ownership, urgency, and accountabilityAbility to work effectively with diverse stakeholders, including engineering, project delivery, asset management, accounting, legal, and logisticsExperience with ERP, purchasing, procurement, or project-management systems helpfulExperience supporting equipment- or project-based procurement is a plusExperience with distributed energy resources a plusThis is a great opportunity to have a long-term impact on a fast-paced, private equity-backed growth business. Some of the core virtues embraced by Scales’ employees include: · Do the Right Thing· Act Like an Owner· Hustle· Demand Results· Go Together· Evolve or DisappearWe offer a competitive compensation package and a comprehensive benefits program including medical benefits, paid vacation and holidays, and 401K matching.About Scale Microgrids Scale is redefining resilience, with advanced microgrids that go beyond traditional backup power solutions to give businesses the power to adapt and thrive amid all of today’s growing energy challenges. As a vertically-integrated provider of turnkey advanced microgrid systems, Scale combines project design, engineering, and execution expertise with microgrid-as-a-service financing to offer our customers systems that are optimized to deliver maximum value from day one while ensuring ultra-reliable operations and fast time-to-power.Scale is backed by EQT, a firm with ~$250B in assets, bringing a depth of experience, resources, and capital that will enable Scale to continue pursuing our vision of powering the world with distributed energy. The investment enables Scale to own and operate billions of dollars in distributed generation assets. To learn more about Scale Microgrids, please visit .About EQTEQT is a leading purpose-driven global investment organization with EUR 246 billion in total assets under management, divided into two business segments: Private Capital and Real Assets. EQT owns portfolio companies and assets in Europe, Asia Pacific, and the Americas and supports them in achieving sustainable growth, operational excellence, and market leadership. To learn more about EQT, please visit .Scale strives to attract and retain a workforce that reflects the composition of our customer base and communities. We are committed to providing a work environment that provides everyone with equal access and opportunity to contribute and drive meaningful outcomes. We encourage applicants from all backgrounds to apply and will consider qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.