Administrative Assistant

Administrative Assistant

The Corner Health Center seeks an Administrative Assistant to provide administrative support across the organization. This person will primarily support the Executive Director and Development Director, with additional support to Operations and Care Coordination. This role is a great fit for someone who likes variety, juggles priorities well, and finds genuine satisfaction in making other people's work easier.

The responsibilities include:

• Maintaining calendars, responding to scheduling requests and Doodle polls
• Scheduling and coordinating logistics for internal and external meetings
• Creating agendas, taking minutes, and coordinating resources for meetings
• Supporting onboarding, orientation, and scheduling for interns and volunteers, and helping maintain the training calendar
• Handling correspondence on behalf of leadership ensuring timely and professional responses
• Proofreading and formatting reports, presentations, letters, and other documents, maintaining confidentiality
• Preparing Medicaid enrollment certification letters
• Maintaining organized files and records
• Processing checks and credit card donations received by the organization into Donor Perfect and reconciling with finance
• Supporting vendor coordination and tracking for facilities and operations projects
• Assisting with tracking office supply inventory and submitting orders
• Opening, sorting, and distributing mail
• Welcoming visitors and keeping shared spaces, particularly meeting rooms, break spaces, and kitchenettes, professional and tidy
• Setting-up and breaking-down catering as required for meetings
• Organizing and maintaining accurate files and records for Board, Board committees and related Board meetings and activities
• Attending assigned Board and committee meetings (including evenings) as needed
• Creating and publishing Board meeting minutes at the request of the Board Secretary
• Sending out monthly Board meeting materials using Microsoft Teams
• Providing occasional logistical support for fundraising and donor events
• Providing support for special projects such as fundraising mailings, newsletters, and appeals

Requirements include:

• Associate's degree or equivalent experience
• 3+ years in an administrative or executive support role
• Strong proficiency in Microsoft Office (Word, Outlook, Teams, PowerPoint)
• Excellent proofreading skills
• Strong interpersonal skills, with the ability to interact professionally with leadership, staff, donors, and visitors
• Comfortable managing competing priorities across multiple supervisors and departments
• High level of discretion and ability to maintain confidentiality
• Appreciation for the agency's mission and sensitivity to the needs of adolescents and young adults

You are organized, dependable, and easy to trust. You notice details others miss, and you never lose sight of the people those details affect. You can support leadership, coordinate across departments, and handle day-to-day logistics, and you genuinely enjoy the variety. You care about our mission and you know how to handle sensitive information with the care it deserves.

The Corner Health Center is a health center dedicated to serving young people ages 12 to 25 and their children. We provide medical, behavioral health, and support services in a space designed specifically for adolescents and young adults. Our work is rooted in the belief that young people deserve care that meets them where they are without judgment.

All employees are required to be fully vaccinated and boosted against Covid and the flu yearly. The Corner Health Center is an equal opportunity employer prohibiting discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.