Sr Admin Assistant

Sr Admin Assistant

Work Location Type: Hybrid

Location: LAKE FOREST, IL, US, 60045-5202

Company: Grainger Businesses

About Grainger

W.W. Grainger, Inc., is a leading broad line distributor with operations primarily in North America, Japan and the United Kingdom. At Grainger, We Keep the World Working® by serving more than 4.5 million customers worldwide with products and solutions delivered through innovative technology and deep customer relationships. Known for its commitment to service and award-winning culture, the Company had 2024 revenue of $17.2 billion across its two business models.

Compensation

This position is hourly. The anticipated base pay compensation range for this position is $23.08 and $34.62

Rewards and Benefits

Medical, dental, vision, and life insurance coverage starts on day one of employment. Access to up to 50% of your paycheck based on hours worked before payday. 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year. 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required. Employee discounts, parental leave, and other benefits. Safety shoes provided (where applicable).

Position Details

The Senior Administrative Assistant supports Directors and/or Sr. Directors, providing a wide range of administrative support to the team by implementing department/operational processes to help meet our goals. This position is Hybrid, requiring a minimum of 2-3 days per week in the office, with the possibility of additional in-office time based on business needs. You will report to a Manager, Administrative Services.

You Will:

· Respond to requests by asking probing questions, gathering and providing information.

· Manage logistics/event planning for all leadership meetings including selecting venues, food, coordinating development of schedules, and providing on-site meeting support.

· Schedule and manage business travel logistics and ensure leader has necessary documentation for travel (Domestic/international).

· Manage multiple documents including composing, modifying, and proofreading (i.e. memos/letters, reports, PowerPoint presentations, SharePoint updates, surveys, organizational charts, or records management.

· Task and project management may include (but not limited to) managing invites, coordinating presentation content and handouts, transcribing/recording meeting notes, capturing action items, takeaways, recording audio when necessary, facilitating online questions from participants during meetings, troubleshooting technical and logistical issues, and organizing follow up activities. Effectively manage leaders' time using strategic and proactive calendar management.

· Support leadership in planning and distributing team member and leader communications.

· Prepare personnel, purchasing and other administrative forms for the leadership teams and forward for approval and processing.

· Train and provide backup support for other Administrative Business Partners as needed.

· Support the onboarding and departure process for department team members.

· Demonstrate a thorough understanding of the department and appropriate Company policies, procedures and operations.

· Participate in department projects and tasks including but not limited to training and team meetings.

· Monitor, maintain, and order department supplies and manage associated budget; may own other department specific processes or activities.

· Work in a change environment where quality improvement and organizational refinement is ongoing.

· This position requires flexibility and the ability to adapt to evolving business needs.

You Have:

· High School diploma or equivalent

· 1 or more years of administrative experience

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and LucidChart.

· Experience communicating essential information concisely, both in writing and verbally.

· The ability to proofread documents for correct grammar, spelling and punctuation.

· The ability to learn multiple software programs. Reporting automation tools experience is helpful.

· A proactive approach with the initiative to anticipate needs and take ownership of responsibilities.

· Attention to detail, ensuring accuracy in all tasks.

· A problem-solving mindset, with the ability to adapt and respond effectively to challenges.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace. We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one's employment.