Staff Accountant- Fixed Assets and Utilities

Description

SCOPE : The Staff Accountant - Fixed Assets & Utilities is accountable for recording newly-acquired tangible and intangible, tracking and maintaining the existing, recording depreciation and accounting for disposition of fixed assets for the Agency and its Instrumentalities. The Accountant is also responsible for processing utility bills and maintaining the utility register including proper support for the Agency and its Instrumentalities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required.
Fixed Asset Duties
• Develop, implement and monitor a system of controls for the recording of and disposition of fixed assets
• Coordinate with IT and Central Purchasing teams to assign tag numbers to all fixed assets and vehicles
• Record fixed asset acquisitions and dispositions in YARDI (accounting system) and ensure supporting Roll Forwards roll.
• Reconcile the balance in the fixed asset subsidiary ledger to the general ledger.
• Calculate and record depreciation for all fixed assets
• Conduct periodic impairment reviews for intangible assets
• Provide management recommendation for asset dispositions
• Ensure timely transfer entries for Rental Assistance Demonstration (RAD) conversions.
• Track Agency and Instrumentalities expenditures for fixed assets in comparison to the capital budgets.
• Prepare audit schedules relating to fixed assets and assist auditors with their inquiries.
• Conduct ad hoc analyses related to fixed assets upon request
Utilities Duties:
• Develop, implement and maintain a utility register that includes account numbers, meter numbers, addresses and monthly usage.
• Maintain billing spreadsheets to ensure accuracy in readings and charges
• Identify and assist in resolving utility needs
• Ensure all utility invoices are processed on a timely basis including data entry and bill uploads
• Coordinate with the Controller to work with utility companies to reconcile all utility accounts ensuring credits held are posted to the appropriate addresses.
• Track missing utility bills and invoices
• Implement automated billing to allow for automated ingestion of bills from utility companies
• Ensure all bills are scanned and uploaded in YARDI
Other Duties:
• Month end and year-end close duties including journal entries and variance analyses
• Monthly balance sheet reconciliations
• Collaborate with the Warehouse team and conduct physical inventory
• Assist with month and year end close including journal entries and account reconciliation and analysis;
• Assist with the preparation of the financial reporting to Management, HUD and the Board of Commissioners;
• Assist with year-end audits e.g. Financial, SEMAP, PHAS and all other Governmental audits;
• Perform additional duties as assigned.

Requirements

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each competency satisfactorily. The requirements
listed below are representative of the knowledge, skill, and/or ability required.
DESIRED QUALIFICATIONS:
• Strong work ethic and ethical character;
• Must be detail oriented;
• Excellent customer service and team collaboration skills;
• Demonstrated excellence in written and verbal communication skills;
• Excellent ability to multi-task and thrive in a high-paced environment;
• Internal audit or public accounting experience;
• Strong ability to learn and apply governmental (Federal, State, Local) rules and regulations; and
• Advance proficiency in Microsoft Excel;
EDUCATION/EXPERIENCE/CERTIFICATIONS:
• Bachelors degree in Accounting/Finance or equivalent experience in Accounting/Finance is required;
• Three (3) years of demonstrated experience in finance/accounting including significant experience in month-end
close and balance sheet reconciliations
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to maintain a stationary position, operate
computers and other office equipment, move about the office, attend onsite and offsite meetings, and communicate. The
employee must be able to sit or stand for eight hours while performing essential work duties. The employee must be able
to accurately exchange information in person, in writing and via e-mail and telephone. The employee must be able to
perform essential job functions in an environment that could have increased stress levels.
OTHER : The candidate must possess and maintain a valid driver's license in state of residence, and maintain an insurable
driving record under the terms and conditions of the CMHA auto liability policy. The candidate may have no more than 6
accumulated points in 3 consecutive years.