Administrative Assistant to the Pastor

Job Description

Job Description

Benefits:

• Employee discounts
• Health insurance
• Paid time off

BETHEL AFRICAN METHODIST EPISCOPAL CHURCH
Baltimore, Maryland

Administrative Assistant to the Pastor
Immediate Office of the Pastor  |  Full-Time  |  On-Site

About the Role
Bethel AME Church seeks a highly organized, discreet, and mission-driven Administrative Assistant to support the Senior Pastor. This position serves at the heart of the Immediate Office of the Pastor, providing confidential administrative support that enables the Pastor to fulfill Bethel's mission: to minister to the social, spiritual, and physical development of all people.

The ideal candidate brings strong administrative competence, sound judgment, and a genuine commitment to the work of the church. You will serve as a trusted extension of the Pastor's office, managing a high volume of sensitive responsibilities with professionalism and care.

In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 

Key Responsibilities
Office & Calendar Management
•     Manage the Pastor's calendar, resolve scheduling conflicts, and coordinate all meeting logistics
•     Prepare agendas, gather background materials, and ensure follow-up on action items
•     Maintain a correspondence control system; track due dates and follow up proactively
•     Open, sort, and distribute all incoming mail

Communications & Liaison
•     Serve as the primary point of contact between the Pastor, church staff, and leadership team
•     Draft and proofread correspondence, commendations, thank-you notes, and official documents
•     Coordinate with ministers, Stewards, Trustees, members, and external partners on behalf of the Pastor
•     Timely refer all media inquiries to the Pastor and Director of Church Growth

Travel & Logistics
•     Prepare travel itineraries, make reservations, and notify relevant churches and officials
•     Prepare and submit accurate travel and reimbursement vouchers

Administrative Operations
•     Attend staff meetings; record, summarize, and distribute minutes
•     Track priority assignments and ensure commitments made by the Pastor are fulfilled
•     Manage small office supply purchases and monthly credit card reconciliation
•     Compile documents and information for external requests as directed
•     Assist in the preparation of flyers, bulletins, rundowns, scripts, and other documents

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a calendar
• Organize meetings and take accurate minutes 
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

Required
•     Demonstrated experience in executive or senior administrative support
•     Exceptional written and verbal communication skills
•     Strong proficiency in Microsoft Office and general office technology
•     Ability to handle highly confidential matters with discretion and integrity
•     Strong organizational skills and ability to manage competing priorities
•     Professional demeanor and appearance befitting a key member of Bethel AME's administrative team

Preferred
•     Familiarity with AME Church governance, The Doctrine and Discipline of the AME Church, or faith-based organizational structures
•     Experience supporting a senior leader in a church, nonprofit, or mission-driven organization

What We're Looking For
This role demands someone who operates with a high degree of independence, anticipates needs before they arise, and brings both administrative skill and spiritual maturity to their work. The successful candidate will be dependable, adaptable, and deeply committed to the mission of Bethel AME Church.

How to Apply
Interested candidates should submit a resume and cover letter describing their qualifications and their connection to faith-based service to the church office. All submissions are kept confidential.

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects