Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support high-volume payment operations and help maintain accurate financial records for a Long-term Contract position in Morristown, New Jersey. This role is well suited for someone who is detail-oriented, organized, and confident handling invoice review, coding, and payment processing. The ideal candidate will bring practical accounts payable experience and a strong understanding of ACH activity, check disbursements, and day-to-day transactional accuracy.

Responsibilities:
• Review incoming invoices for completeness, accuracy, and proper approval before processing them for payment.
• Assign correct general ledger or account codes to invoices to support accurate financial reporting.
• Process accounts payable transactions in a timely manner while maintaining compliance with internal controls and payment schedules.
• Prepare and execute ACH payments and check runs according to established deadlines and procedures.
• Investigate invoice discrepancies, resolve payment issues, and coordinate with internal stakeholders or vendors as needed.
• Maintain organized records of invoices, payment activity, and supporting documentation for audit readiness.
• Reconcile payable activity and assist in identifying outstanding items or irregular transactions requiring follow-up.• 3+ years of experience in accounts payable or a closely related finance support role.
• Hands-on experience with invoice coding, account coding, and high-volume invoice processing.
• Working knowledge of ACH transactions, check run procedures, and payment processing controls.
• Strong attention to detail with the ability to identify errors, inconsistencies, and missing information.
• Ability to manage multiple priorities effectively while meeting deadlines in a fast-paced environment.
• Proficiency in standard accounting or ERP systems and Microsoft Office tools, especially Excel.
• Clear communication skills and the ability to work collaboratively with vendors and internal teams.