Office Manager

Office ManagerMarcel Digital is a Chicago-based, award-winning digital marketing and software engineering agency, proudly independent since 2003. We specialize in driving measurable growth for mid-size organizations through integrated strategies across paid media, SEO, analytics, and software engineering.At Marcel, we invest in becoming exceptional at what we do. From sending team members to top industry conferences around the world to hosting hands-on learning sessions and fostering daily peer-to-peer collaboration, we believe growth is a shared journey. If you're passionate about doing meaningful work with smart, kind people - we'd love to meet you.The expected salary range for this position is $55,000 to $75,000 annually.ResponsibilitiesContract management, think paralegal Facilitate communication between prospect or client and Marcel, and when needed outside counselMaintain up to date contract templatesManage the contract lifecycle by coordinating contract creation, revisions, amendments, renewals, execution, document retention, and ongoing maintenance to ensure accuracy, compliance and accessibility of all contractual recordsBookkeeping General bookkeepingMonthly invoicingProcess accounts payableTime and materials billingAssist with closing the monthSourcing order for vendorsClient PO/IO billingAssist with budgeting and cash flow monitoringOffice management Oversee daily office operations and ensure efficient workflowMaintain office policies, procedures, and administrative systemsOrder and manage office suppliesCoordinate maintenance, equipment, and technology needsCoordinate with IT, insurance providers, and outside vendorsMaintain virtual file management system and ensure compliance with firm policiesLiaison with our co-working spaceSchedule leadership dinnersEvent planning Yearly retreatYearly holiday partyYearly on-siteBook employee travelAnniversary benefit managementAssist teams with planning monthly eventsChampion and thought partner on driving our cultureHuman resources Assist Head of Administration with insurance benefits administrationAssist Head of Administration & CEO with corporate insurance policiesAssist the recruitment team with interview schedulingManage the onboarding and offboardingQualifications2-3 years of experienceExperience with Google products including Drive, Docs, and Sheets.Experience with Microsoft products including Word and ExcelExperience with Quickbooks Online Accounting Software preferredBachelor's degree requiredAffinity for multi-taskingKeen eye for detailCan both follow and improve upon internal processesExcellent communication skills.Self motivatedIdeal candidate has an interest in making a difference. The ideal candidate cares about themselves, their work, their coworkers, and their community.The ideal candidate champions the department's mission & vision in cultivating an environment where one is proud to work at Marcel.Marcel offers a competitive salary, comprehensive benefits, and a flexible, collaborative work environment. You'll have meaningful autonomy, influence how analytics is delivered to clients, and help shape the future of Marcel's analytics practice.We value curiosity, craftsmanship, and continuous improvement. If you're excited about building analytics systems that people can actually trust, and using data to drive smarter decisions, we'd love to hear from you.