Staff Accountant

Description Daily and Weekly Accounting Operations Process vendor invoices, confirm appropriate coding, match invoices to purchase orders or receiving documentation, and maintain accurate payment status in the accounting system. Apply customer payments accurately, review aging and deductions, research unapplied cash, and escape material shortages, disputes, or duplicate invoices. Maintain current bank and credit card activity by importing, coding, and supporting transactions; respond to routine vendor inquiries and clear exceptions before month-end. Cash, Treasury, and Payment Processing Prepare weekly bank and credit-card reconciliations for assigned accounts and document outstanding or unusual items for Controller review. Maintain bill pay schedules and supporting documentation, confirm approved payments, and reconcile clearing or finance payable accounts. Update the weekly cash-flow workbook with actual activity and provide clear support for significant variances or timing differences. Revenue and E-commerce Accounting Reconcile sales, invoices, payments, fees, and deposits across the accounting system and operational platforms such as e-commerce, CRM, inventory, retail, and payment-processing systems. Prepare supporting schedules and routine entries for deferred revenue, gift-card liabilities, customer deposits, payment holding accounts, undeposited funds, and service fees; research and document source to general-ledger differences. Month-End Close and Reconciliations Prepare assigned month-end journal entries, reconciliations, roll-forwards, and supporting schedules in accordance with the close calendar. Reconcile assigned balance sheet and income-statement accounts, including cash, accounts receivable, accounts payable, inventory, accruals, payroll, prepaids, fixed assets, leases, debt, interest, and sales tax accounts. Identify reconciling items, missing invoices, cutoff issues, unusual trends, and classification errors; document the cause and prepare recommended corrections for Controller approval. Maintain organized, reviewer ready workpapers and close documentation with clear source references and evidence of completion. Compliance, Controls, and Process Improvement Prepare support for sales tax reconciliations, recurring tax payments, compliance reports, payroll entries, and commission calculations as assigned. Follow established approval, documentation, and segregation of duties controls; immediately escape control exceptions or potentially material errors. Communicate professionally with vendors and internal stakeholders, standardize recurring workpapers, and identify opportunities to reduce manual processing without weakening controls. Requirements Must-Have Qualifications Three to five years of progressive, hands on accounting experience, including meaningful participation in a monthly close. Working knowledge of accrual accounting, journal entries, account reconciliations, account classification, period cutoff, and operational accounting activities. Strong proficiency with QuickBooks Online or a comparable accounting system. Strong Excel or Google Sheets skills, including pivot tables, lookups, SUMIFS, data cleanup, and reconciliation of detailed datasets. Ability to reconcile information between multiple systems, trace balances to source documentation, and prepare clear, reviewer-ready workpapers. Strong organization, attention to detail, and judgment about when to escape an issue while managing recurring daily, weekly, and monthly deadlines. Clear written and verbal communication skills and the ability to work effectively with the Controller, vendors, and cross-functional partners. Bachelor's degree in accounting, finance, or a related field, or equivalent directly relevant accounting experience. Nice-to-Have Qualifications Experience in consumer products, food manufacturing, retail, wholesale, or e-commerce. Experience with Shopify, HubSpot, Fishbowl, Bill.com, Paylocity, Settle, Amazon, Stripe, or similar platforms. Experience reconciling multi-channel sales, gift cards, customer deposits, deferred revenue, deductions, or payment-processor clearing accounts. Familiarity with inventory accounting, cost of goods sold, and inventory to general ledger reconciliations. Exposure to cash forecasting, sales-tax compliance, lease or debt schedules, process improvement, or accounting automation. #J-18808-Ljbffr Vosges Haut Chocolat