Administrative Assistant II

Job TitleThe incumbent will provide administrative and clerical support as directed to meet site objectives. Incumbent may also be assigned additional duties as directed, including, but not limitedJob Duties:Managing new hire onboarding supportProcurement of goods and services - submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies; Liaison between site and key vendors - water cooler distributor, Cintas uniforms, Vallen and FastenalSorting mail/packages and distributes to the site departmentsSupports meetings and event functions by reserving and preparing meeting rooms, ordering lunches and materials for events, offsite functions/dinners. Several big employee events are Family Day picnic and Holiday Party which involves working with multiple vendors to provide servicesShipping/receiving support, processing work requests and generating work ordersAssists departmental staff with scheduling third-party services, verifying work order service tickets, and confirming invoice accuracy before approval.Follows site safety rules and promotes their observance in performance of job dutiesProcess work cycles in SAP to pay invoicesManage site communications (Intranet site, digital board, sitewide emails, produce site newsletter)Manage site employee safety boot programOrder promotional items for siteManage Iron Mountain services and supplies (document retention, shredding)Help facilitate quarterly townhalls for site directorMaintain a clean and orderly work areaPerforms other work-related duties as assigned.Required Qualifications:High School Diploma3-5 years of administrative and/or procurement experienceMust have excellent communication (written and verbal) and customer service skillsMust be detail-oriented and able to read and interpret company policies, procedures, and guidelinesStrong time-management and organizational skillsMust be proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook)Must be able to lift and/or move up to 40 poundsWorking knowledge of corporate spending reportsPreferred Qualifications:Proficiency in SAP platforms (procurement and maintenance functions) and Lotus NotesStrong data analysisShipping & Receiving and/or mailroom experienceVendor management experienceComments/Special Instructions:Skills:Expertise in microsoft suite of programsAbility to use SAP invoicing softwareDuties:Event planner of site employee eventsLiaison between site and key vendors - water cooler distributor, Cintas uniforms, Vallen and FastenalProcess workcycles in SAPManage site communications (Intranet site, digital board, sitewide emails, produce site newsletter)Sort mail for siteOrder supplies for ERT training sessionsManage site employee safety boot programManage new employee orientationOrder promotional items for siteManage Iron Mountain services and supplies (document retention, shredding)Help facilitate quarterly townhalls