Administrative Assistant

Administrative Assistant (School Based)

Reports To: School Principal Days Worked: 190 Days (10 months)

Job Qualifications:

Education: High school diploma, associate's degree, and/or related experience preferred.

Certification or Licensure: None

Skills: Ability to perform clerical skills, such as typing, word processing, filing, and answering phones. Knowledge of basic office machines. Ability to communicate effectively and courteously with the public, students, parents, and school staff. Demonstrated skills in oral and written communication. Demonstrated skills in organization and problem-solving.

Work Experience: Two years of office or clerical experience preferred. Experience in a school setting preferred.

Primary Duty:

This position is responsible for providing secretarial, clerical, record-keeping, and organizational services to ensure successful operations by working closely with school leadership, and district employees in support of leadership goals of teaching and learning.

Essential Duties and Responsibilities:

1. Expertly apply technology skills and display a knowledge of basic clerical duties to complete critical tasks for the school and its Administrators including typing reports, answering phones, taking messages, assembling materials, and maintaining files.

2. Make school announcements when necessary.

3. Maintain sign-in/out register for students and prepare vandalism reports if needed.

4. Prepare daily reports and maintain daily records.

5. Receive and distribute mail and supplies.

6. Type correspondence pertaining to school business and file materials, records, reports, and correspondence.

7. Prepare and label material for pony delivery and prepare student hall passes, permits, and bulletins.

8. Provide information and assistance to the school administration for effective decision-making.

9. Organize and file documentation, records, and materials and assist the school administration

10. Assist with the organization and supervision of extracurricular activities.

11. Assist in providing auxiliary services, including pupil attendance and accounting.

12. Monitor school materials produced to ensure accuracy, timeliness, and conformity to system standards.

13. Maintain school calendars and prioritize, coordinate, and schedule locations for meetings and activities.

14. Serve as the school hospitality coordinator by securing locations for events, meetings, appointments, and conferences as required by the school administration.

15. Serve as the school's receptionist by receiving and greeting visitors, students, and staff who come to the office and handle telephone service and deliver messages.

16. Maintain the calendar of schedules and ensure the school administration is informed of important dates and events.

17. Prepare forms for recording information such as registration, withdrawals, accident reports, work permits, attendance, school lunches, etc.

18. Prepare registration materials, assist with attendance reports, and handle student excuses and early dismissals.

19. Serve as the liaison between clubs, committees, and councils and assist in communicating events, meetings, appointments, and conferences as designated by the school administration.

20. Assist with supply ordering for teachers and other school staff as needed

21. Inform school staff of professional development and important information.

22. Ability to work across functional boundaries and interact with employees at all levels of the organization

23. The employee shall carry out such other and further duties, whether specifically listed above or not, as are assigned or required by such employee's supervisor, other appropriate school personnel, law board policy administrative regulation, the department handbook, as are reasonably necessary to the efficient operation of the school system and its mission.

Work Environment / Physical Demands:

The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate.

The employee must occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to walk, stand, and sit.

Date Established: 02/2009 Date(s) Revised: 06/2023

This description may be changed at any time. This job description in no way states or implies that these are the only duties to be performed by the employee. The employee will be required to follow any other instruction and to perform any other related duties as assigned by the Board. Richmond County Schools reserves the right to update, revise or change this job description and related duties at any time.