Registrar

The Registrar is responsible for the accurate management, maintenance, and security of student academic records, enrollment processes, and compliance reporting. This role ensures the integrity of student data and supports school operations through effective records management aligned with state, federal, and charter school requirements.In addition, the Registrar serves as the site-based Title IX Coordinator (or designee), ensuring compliance with federal Title IX regulations, supporting a safe and equitable school environment, and overseeing processes related to discrimination, harassment, and gender equity.Essential Duties and Responsibilities:Student Records & Compliance:Maintain accurate, complete, and confidential student records, including transcripts, enrollment documents, and cumulative files.Ensure compliance with FERPA, California Department of Education requirements, and charter authorizer expectations.Manage student enrollment, withdrawals, transfers, and grade-level progression.Process transcript requests and oversee graduation credit tracking systems.Conduct regular audits of student records for accuracy and compliance.Monitor and maintain documentation related to residency verification, immunization records, attendance compliance, and compulsory education requirements.Support processes related to SARB, chronic absenteeism documentation, and enrollment verification as needed.Data Management & Reporting:Maintain and update student information systems on Powerschool (SIS) with student data including enrollment, attendance, and academic progress.Support state reporting requirements (e.g., CALPADS) and ensure timely and accurate submissions.Generate reports for internal and external stakeholders.Collaborate across departments to ensure data accuracy and alignment.Serve as the site lead for CALPADS data integrity, including certification processes, enrollment accuracy, course section alignment, and staff/student data validation.Conduct routine internal audits related to attendance, course enrollment, transcripts, graduation status, and teacher-course assignments.Collaborate with leadership to prepare for charter authorizer reviews, compliance audits, and state reporting deadlines.Maintain documentation systems to ensure compliance evidence is readily accessible for audits and renewal processes.Evaluate and process transfer credits, course equivalencies, transcript discrepancies, and graduation requirement alignment in accordance with school and state policies.Support course scheduling adjustments and credit recovery documentation throughout the academic year.Scheduling & Academic Support:Support master scheduling and maintain accurate student schedules.Monitor graduation requirements and notify appropriate staff of credit deficiencies.Assist with report cards, transcripts, and academic records distribution.Title IX Coordination & Compliance:Serve as the school’s Title IX Coordinator or site designee, ensuring compliance with federal and state nondiscrimination laws.Oversee intake, documentation, and tracking of Title IX complaints, ensuring prompt and equitable resolution.Maintain secure and confidential records related to Title IX cases and investigations.Coordinate with leadership, HR, and legal as needed to manage investigations and outcomes.Ensure students and staff are informed of their rights under Title IX, including reporting procedures.Support training and awareness initiatives related to harassment, discrimination, and gender equity.Monitor school practices to ensure equity in access to programs, activities, and opportunities.Collaboration & Communication:Respond to family and student inquiries regarding records, enrollment, graduation status, and transcripts with professionalism, urgency, and confidentiality.Partner closely with Student Life, counseling, special education, and academic teams to ensure student records, enrollment status, schedules, and graduation progress remain aligned across departments.Coordinate records requests with external schools and agencies.Support onboarding and orientation processes for new students and families.Professional Responsibilities:Maintain strict confidentiality in handling both student records and Title IX-related information.Participate in professional development related to compliance, student data systems, and Title IX regulations.Contribute to a positive, inclusive school culture aligned with SEED LA’s mission and values.Develop and maintain clearly documented systems and procedures for student records, enrollment, withdrawals, transcript processing, and compliance workflows.Create operational guides and internal tracking systems to ensure continuity, accuracy, and sustainability across school years.Physical RequirementsThe following requirements represent the essential functions of this position and must be performed with or without reasonable accommodation:Ability to sit, stand, and use standard office equipment for extended periods.Ability to lift, carry, push, and/or pull up to 25 pounds.Ability to remain alert and responsive during extended work periods, including during crisis prevention or de-escalation situations.Sufficient vision, hearing, and communication abilities to monitor student safety, follow instructions, and respond to emergencies.Ability to follow safety procedures, assist with emergency response and evacuations, and participate in behavior intervention consistent with training and school policy.Work EnvironmentThe work environment characteristics described below are representative of those encountered while performing the essential functions of this position, with or without reasonable accommodation:Work is performed in an administrative office within a school setting.Regular handling of confidential and sensitive information, including student records and Title IX-related matters.Frequent communication and interaction with students, families, and staff.Daily collaboration with academic, operations, and student support teams.Schedule generally follows the school calendar; additional hours may be required for reporting cycles, compliance deadlines, or investigations.Exposure to moderate to high noise levels and active school environments.May involve exposure to bodily fluids, cleaning agents, and medical or adaptive equipment; adherence to universal precautions is required.Please Note the Shift Hours for this positionTypical shifts are from 8:00 am – 4:30pm (hours may vary)A commitment to SEED’s mission and belief that with the right resources, any child can attend college and achieve their dreamsA commitment to SEED’s core values of: COMPASSION, GRATITUDE, GROWTH, INTEGRITY, PERSEVERANCE, RESPECT, RESPONSIBILITYAssociate’s degree required; Bachelor’s degree preferred.Experience in registrar functions, school operations, compliance, or related administrative roles.Experience or training in Title IX, compliance, HR investigations, or student support services strongly preferred.Strong knowledge of student information systems and data management practices.Familiarity with FERPA, CALPADS, and Title IX regulations.Exceptional organizational skills and attention to detail.Ability to handle sensitive issues with professionalism, discretion, and sound judgment.Strong communication and interpersonal skills. #J-18808-Ljbffr