Administrative Assistant/Office Assistant

Receptionist – Responsibilities

Schedule: Monday–Friday, 8:00 AM–5:00 PM

The Receptionist serves as the first point of contact for visitors, clients, and employees, providing exceptional front desk and office support while maintaining a professional, welcoming, and well-organized workplace.

Key Responsibilities

• Greet and welcome visitors, clients, and employees in a friendly and professional manner, and direct them to the appropriate person or location.
• Maintain conference rooms to ensure they are clean, organized, fully stocked, and ready for meetings. Provide occasional assistance with conference room reservations and scheduling.
• Support daily office operations by monitoring printers and ensuring they are functioning properly and stocked with paper and necessary supplies.
• Maintain the cleanliness and organization of copy rooms and other shared office spaces.
• Oversee the client pantry, including monitoring inventory, replenishing snacks, beverages, and supplies, and ensuring the area remains clean and presentable.
• Manage incoming and outgoing mail and packages, including coordinating shipping and receiving activities.
• Maintain an adequate inventory of FedEx shipping supplies and place occasional office supply orders as needed.
• Manage elevator access badges for employees and visitors.
• Identify and report facility maintenance issues through established channels.
• Provide general administrative and office support as needed.

Qualifications & Skills

The ideal candidate is highly organized, dependable, and customer-service oriented, with the ability to manage multiple priorities in a fast-paced office environment. Strong communication skills, attention to detail, professionalism, and the ability to work independently are essential for success in this role.