Administrative Coordinator @ DHR Mechanical

Job Description

Job Description

Company Background:

DHR Mechanical Service, part of Kelso Industries, is a market leader in commercial refrigeration and HVAC construction and service. Founded in 1997, DHR Mechanical Services specializes in refrigeration and HVAC solutions across the Southeast, serving supermarkets, convenience stores, and refrigerated warehouses.  With branches in Atlanta and Tampa, and operations in Georgia, Florida, Alabama, Tennessee, North Carolina, South Carolina, and Puerto Rico, we are known for engineering excellence and top-tier maintenance services.

Our mission is to exceed customer expectations with quality products, exceptional service, and unwavering integrity, tailoring solutions to meet clients' unique needs.

Recruiter Notice: We respectfully ask external recruiters and staffing agencies not to submit candidates. We only accept direct applications.

Hudson, Florida (On-Site)
Full-Time | Monday-Friday | 8:00 AM-5:00 PM

About DHR Mechanical

DHR Mechanical is a growing mechanical services company dedicated to delivering quality HVAC and mechanical solutions for our customers throughout Florida. We are seeking an organized, detail-oriented Administrative Coordinator to provide day-to-day administrative and operational support to our Florida Branch Manager and service team.

This role is ideal for someone who enjoys keeping projects organized, managing documentation, supporting field personnel, and serving as a key administrative resource for a busy branch office.

What You'll Do

• Support the Florida Branch Manager with daily administrative and operational tasks.
• Prepare, submit, and track permits and related project documentation.
• Assist the service department with service tickets, work orders, and customer paperwork.
• Coordinate and maintain job files, records, and supporting documentation.
• Help ensure timely processing of service-related administrative activities.
• Monitor emails and service requests and assist with communication between office and field personnel.
• Support scheduling and dispatching activities as the service department grows.
• Enter and maintain data within company systems.
• Assist with general office administration and special projects as needed.

What You'll Bring

• 1+ years of administrative, coordinator, office support, or construction office experience preferred.
• Experience supporting construction, mechanical, HVAC, service, or field operations environments is highly preferred.
• Experience with NetSuite and/or ServiceChannel is a plus.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office, including Outlook, Excel, and Word.
• Strong written and verbal communication skills.
• Positive attitude and willingness to learn and grow with the business.

Schedule & Location

• Full-time, on-site role
• Monday-Friday
• 8:00 AM-5:00 PM
• Hudson, Florida

Compensation

• Target salary range: $50,000-$65,000 annually
• Compensation will be based on experience, qualifications, and overall fit for the role.

Why Join DHR Mechanical?

• Stable, growing company with long-term career opportunities.
• Collaborative team environment.
• Opportunity to play a key role in supporting branch operations and future service growth.
• Direct exposure to construction and service operations leadership.

Drug-Free Workplace

DHR Mechanical is committed to maintaining a safe, productive, and drug-free work environment. Employment may be contingent upon successful completion of a pre-employment drug screening and compliance with company drug-free workplace policies.

Why Join Us?

We're committed to attracting talented individuals who seek a company with a strong foundation of success and an outstanding culture. We proactively provide competitive compensation, comprehensive benefits, and clear pathways for career advancement with autonomy and flexibility in an entrepreneurial environment.

Learn more about us at