Coordinator, Public Affairs

At Food Bank For New York City, our greatest asset is our people. Our dedicated team, known proudly as “Food Bankers” represents a diverse community united by a shared mission: To empower every New Yorker to achieve food security for good. We’re a collaborative, driven, and passionate team dedicated to social impact. If you’re energized by purpose-driven work and a values‑led culture, we’d love to meet you. Job Duties And Responsibilities Public Affairs Operations & Administrative Management Own day-to-day administrative operations for the Public Affairs function, ensuring seamless execution across government relations, policy, and advocacy portfolios. Manage full-cycle department expense administration, including processing invoices and purchase orders in NetSuite, tracking payments, and supporting staff expense reporting. Coordinate scheduling across internal and external stakeholders, including high-volume meetings with offices of city, state and federal elected officials and agency leadership. Maintain centralized filing systems (SharePoint) and ensure accurate documentation of materials, correspondence, and meeting records. Manage and maintain the Public Affairs calendars, ensuring alignment across events, advocacy milestones, and internal priorities. Government Relations & Stakeholder Coordination Coordinate logistics and scheduling for one-on-one meetings with city, state, and federal elected officials, including budget advocacy engagements. Serve as an administrative liaison with government offices, managing invitations, follow-ups, and participation in Food Bank events, tours, and volunteer opportunities. Track and maintain ongoing engagement with elected officials and agencies through CRM systems (e.g., Raiser's Edge), ensuring accurate and timely reporting of lobbying activities in coordination with Finance Department. Conduct background research and prepare briefing materials to support meetings, proposals, and strategic outreach. Events, Advocacy, and External Engagement Coordinate logistics for Public Affairs participation in conferences, lobby days, legislative events, and coalition activities. Support planning and execution of external-facing events, including roundtables, legislative breakfasts, panels, and community activations. Manage event coordination workflows, including invitations, materials, run-of-show, and post-event follow-up. Data, Reporting & Knowledge Management Gather, synthesize, and manage data for internal and external reporting, including KPIs, board reports, grant reporting, and advocacy communications. Support development and maintenance of departmental work plans and budget tracking processes. Lead documentation and continuous improvement of Public Affairs standard operating procedures (SOPs) and knowledge management systems. Project & Team Support Provide project management support across the Public Affairs team using tools such as Microsoft Planner and, Salesforce to track deliverables and timelines. Assist in coordinating cross-functional workflows with Marketing & Communications, Finance, and Programs teams. Support recruitment, onboarding, and supervision of interns, fellows, and volunteers to expand departmental capacity. Manage special projects and cross-cutting initiatives as assigned. Qualifications And Experience 2–4 years of relevant professional experience in public affairs, government relations, nonprofit administration, public policy, or a related field; experience in NYC government or a mission-driven organization, preferred. Demonstrated experience supporting executive-level scheduling, stakeholder engagement, and event coordination, ideally involving elected officials, agencies, or external partners. Familiarity with NYC and New York State government structures, budget processes, and/or advocacy campaigns is highly desirable. Strong administrative and operational skills, including experience managing complex calendars, invoices, purchase orders, and expense tracking; familiarity with systems such as NetSuite or similar financial platforms is a plus. Experience using CRM systems (e.g., Raiser’s Edge, Salesforce) to track stakeholder engagement, as well as project management tools such as Asana or Monday.com. Excellent written and verbal communication skills, with the ability to draft professional correspondence, meeting materials, and internal reports for diverse audiences. Highly organized with strong attention to detail and the ability to manage multiple priorities in a fast-paced, deadline-driven environment, particularly during peak advocacy and budget cycles. Strong interpersonal skills and professional judgment, with the ability to interact effectively with elected officials, senior staff, community partners, and internal teams. Proactive, solutions-oriented mindset with the ability to work both independently and collaboratively across departments. Commitment to Food Bank For New York City’s mission and an interest in hunger policy, public systems, and social impact work. Working Conditions / Additional Information This position is hybrid, with expectation of in-person engagements through NY City and State, including weekend and evening, as required, and travel to Albany, Washington, DC, and other locations approximately 6‑8 times per year. The pay range for this role is between $33.00 - $35.71 hourly ($60k - $65k annually). Featured Benefits Competitive Health Benefit Package (Medical, Dental & Vision) 403(b) Retirement Plan with company match Generous paid time off (PTO, Holidays, Birthday Off, Volunteer Time, 4-Day Work Weeks during the Summer & more!) Paid Parental Leave Flexible Spending Accounts (FSA), Dependent Care Accounts (DCA) & Commuter Reimbursement Accounts (CRA) Learning & Development Opportunities (Robust LinkedIn Learning library, Lunch & Learn Sessions, internal employee development & more) EAP, wellness and mental health resources Discounted staff perks (e.g., movie tickets, gym memberships, travel) People-First Culture At Food Bank for New York City, we pride ourselves on having a People-First Culture, our people are our greatest strength. In addition to our benefits, we offer employee engagement opportunities such as our culture committee, annual organization celebrations and more! #J-18808-Ljbffr Food Bank For NYC