Administrative Assistant "Outreach Coordinator" - Migrant Summer School
Columbia Gorge Education Service District
Title: Administrative Assistant - Special Projects (Summer School Support)
Department: Migrant Education
Classification: Classified
Supervised by: Program Director or Migrant Summer School Director Position Purpose:
To provide record keeping, clerical support and assistance in the efficient and effective operation of programs in conformance to ESD and State objectives.
Job Qualifications: Education and Experience:
Knowledge, Skills and Abilities :
Department: Migrant Education
Classification: Classified
Supervised by: Program Director or Migrant Summer School Director Position Purpose:
To provide record keeping, clerical support and assistance in the efficient and effective operation of programs in conformance to ESD and State objectives.
Job Qualifications: Education and Experience:
- High School Diploma or equivalent required.
- Three years job related experience or a graduate of a recognized school of secretarial skills preferred.
- Associate Degree or other post-secondary education and/or training in a related field preferred.
- Bilingual in English/Spanish is preferred.
- Criminal Justice Fingerprint Clearance
- Valid Driver's License and evidence of insurability
- First Aide Card
- Successfully pass district background screening
Knowledge, Skills and Abilities :
- Provides professional skills in e-mail, word processing, database program entry, and spreadsheet applications for the purpose of relaying information to appropriate parties.
- Demonstrates flexibility and adaptability when acquiring new tasks and learning new skills.
- Knowledge of department specific program areas including policies and procedures.
- Collaborates with department director/coworkers to design and produce program specific documents.
- Performs work with accuracy, thoroughness and dependability.
- Demonstrates understanding of job requirements.
- Demonstrates the ability to learn and perform under changes in work or working conditions.
- Can be counted on to follow instructions and works well with a minimum of supervision.
- Demonstrates initiative in identifying tasks to be completed and willingly assumes responsibilities for their completion.
- Effectively communicates with others in an appropriate manner.
- Assists with administration and regulation of department's budgets. Monitor revenue, expenditures, and reconcile year-end balances.
- Assists department staff in meeting agency system requirements (travel, reimbursements, payroll, etc.).
- Completes and processes department purchase orders. Verifies receipt of purchases; direct merchandise to appropriate programs; bill program budgets as appropriate.
- Payroll preparation for department staff (track staff calendars, leave, exchange forms and timesheets).
- Organizes workshops/events. Produce related programs and training materials. Procure necessary supplies. Coordinate and schedule meeting rooms.
- Completes and submits referrals/reports/plans as required by program area.
- Maintains student database/lists in accordance with agency and/or program needs as appropriate.
- Provides assistance and follow through to questions and inquiries; when necessary, direct questions and concerns to appropriate staff, board members and/or community partners.
- In Department Director's absence, make independent decisions within limits of agency policies and procedures regarding department matters.
- Collaborates and plans with community stakeholders to provide supports to homeless youth.
- Attends other agency meetings regarding homelessness.
- Attends all migrant required training and workshops provided by the Oregon Migrant Education Service Center.
- Maintain a regular filing system (electronic and paper) and department inventories.
- Perform other related duties, as assigned, to support the success of the agency.
Vacancy posted 3 days ago
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