Legal Operations & Risk Specialist

Job Description

Job Description

Legal Operations & Risk Specialist 

Location

Nashville (HQ)

Compensation & Schedule

$36 an hour (based on experience)

Monday - Friday - (Part-time)

About UsJoin the team behind the nation’s most iconic photobooths.

At Majestic Photobooth, we create unforgettable photo experiences for brands, venues, and events across the country. Whether it’s a high-end brand activation in NYC or a neighborhood bar in Nashville, our booths bring people together and make moments last.

Founded in 2006, Majestic has grown into one of the country’s leading experiential photobooth companies—blending technology, design, and nostalgia to create experiences people remember.

Our team powers experiences for some of the world’s most recognized brands, venues, and events.

Why Now?

Majestic is entering a major growth chapter.

After years of building a nationally recognized brand, we’re rapidly expanding our venue footprint, operational infrastructure, and experiential capabilities across the country. We’re building the systems, team, and technology to scale into the future of photobooths.

That means this is an opportunity to join a fast-moving company where your work will directly shape how we grow.

The Role

As our Legal Operations & Risk Specialist, you will support the Finance & Business Operations function by overseeing contract administration, risk management, insurance coordination, intellectual property protection, and compliance workflows. This role owns the systems and processes that protect the business operationally while helping maintain efficient commercial execution across venue placements, event activations, vendors, and strategic partnerships.

What You’ll OwnContract Administration & Commercial Support

• Manage the intake, review, routing, and tracking of client, venue, vendor, and contractor agreements to ensure timely execution and visibility across departments.
• Own contract workflow systems, templates, clause libraries, and approval processes to improve consistency, efficiency, and risk management.
• Coordinate contract redlines and negotiations using approved fallback language to support deal completion while protecting company interests.
• Monitor contract renewal dates, termination windows, insurance requirements, and deliverables to ensure compliance and operational follow-through.
• Ensure executed agreements are properly organized, stored, and accessible for leadership, operations, and finance teams.

Risk Management & Insurance Coordination

• Manage insurance policies, renewals, certificates of insurance (COIs), claims coordination, and broker communication to maintain proper business coverage and compliance.
• Coordinate workers’ compensation, general liability, auto, inland marine, cyber, and event-specific insurance processes to reduce operational risk exposure.
• Monitor incident reporting workflows for property damage, injuries, vendor disputes, and operational claims to ensure proper documentation and resolution.
• Ensure venues, vendors, contractors, and partners meet insurance and risk management requirements before project execution.
• Maintain organized insurance records, claim logs, and compliance documentation to improve visibility and response times.

Intellectual Property & Brand Protection

• Manage trademark tracking, renewal calendars, and intellectual property records to protect company brand assets and proprietary materials.
• Coordinate with outside counsel on trademark filings, cease and desist matters, infringement monitoring, and intellectual property disputes.
• Monitor unauthorized use of company trademarks, branding, creative assets, and proprietary materials to support brand protection efforts.
• Ensure contracts contain appropriate ownership, licensing, confidentiality, and work-for-hire provisions to protect company intellectual property.
• Maintain organized records of brand assets, registrations, releases, and intellectual property documentation.

Compliance & Corporate Administration

• Coordinate business licenses, annual filings, registrations, and compliance requirements across operating states to maintain good standing.
• Monitor contractor agreements, vendor compliance requirements, and operational documentation to support legal and regulatory compliance.
• Manage policy documentation, waiver templates, retention standards, and internal compliance records to improve organizational consistency.
• Ensure compliance workflows are documented, maintained, and communicated across departments to reduce operational gaps and risk exposure.
• Coordinate with leadership and outside providers on employment, operational, and regulatory compliance matters as needed.

Legal Operations & External Partner Coordination

• Coordinate communication, documentation, and workflows with outside legal counsel, insurance brokers, and compliance vendors to improve responsiveness and issue resolution.
• Manage legal matter tracking, invoice organization, and case documentation to improve visibility and administrative efficiency.
• Gather operational details, supporting documents, and internal context for escalated legal, insurance, and compliance matters.
• Monitor open legal and risk-related items to ensure deadlines, deliverables, and follow-up actions are completed on time.
• Support leadership with operational reporting, risk visibility, and process recommendations related to contracts, compliance, insurance, and legal operations.

Ideal Candidate

We're looking for someone who is:

• Highly organized with exceptional attention to detail.
• Process-oriented with the ability to build structure and improve workflows.
• Comfortable handling confidential and sensitive business information.
• Strong in written communication and documentation.
• Able to review agreements critically and identify operational, financial, insurance, and compliance risks.
• Comfortable coordinating multiple priorities and managing deadlines.
• A proactive problem solver with strong ownership mentality.
• Committed to continuous improvement and operational excellence.

Qualifications
Education

• Bachelor's degree in Business Administration, Legal Studies, Paralegal Studies, Risk Management, Finance, Public Administration, or a related field preferred.
• Equivalent professional experience will also be considered.
• Paralegal certification, contract management, compliance, or risk management certifications are a plus but not required

Experience

• 3–6 years of experience in legal operations, contract administration, risk management, compliance, procurement, business operations, or a similar operational role.
• Experience reviewing commercial agreements, coordinating with outside legal counsel, managing insurance programs, or supporting compliance initiatives is preferred.

1. Experience in a fast-growing company, startup, professional services, events, hospitality, or multi-location business is a plus.

Software & Systems

• Experience with Google Workspace, Microsoft Office, Adobe Acrobat, and document management systems.
• Experience with contract lifecycle management (CLM) platforms, Notion, DocuSign, Dropbox Sign, Slack, Asana, Monday.com, ClickUp, Airtable, or similar workflow tools is preferred.
• Comfortable learning new technology and business systems quickly.

Skills & Attributes

• Strong written communication and attention to detail.
• Excellent organization and follow-through.
• Ability to review agreements critically and identify operational, financial, insurance, and compliance risks.
• Comfortable coordinating multiple priorities and managing deadlines.
• Sound judgment regarding when to resolve issues independently versus escalating higher-risk matters.
• Collaborative, process-oriented, highly confidential, and committed to continuous improvement.
• Strong ownership mentality with excellent problem-solving skills.

Perks & Benefits

Why Work at Majestic?

We’re building the future of photobooths—fusing tech, design, and nostalgia to create unforgettable experiences at events and venues across the country.

At Majestic, you’ll find a mission-driven team that values collaboration, personal ownership, and getting a little better every day. We move fast, support each other, and believe that even internal roles have the power to spark joy.

We’re a team of creatives, operators, builders, and problem-solvers obsessed with creating experiences people remember.

If you thrive in organized chaos, live by a good checklist, and get energy from turning ideas into action and keeping things and people moving, you’ll feel right at home here.

What we offer:

• Medical, Dental & Vision Insurance
• 401k Plan
• Short & Long Term Disability
• Paid Parental Leave
• PTO + Holidays
• Professional Development Opportunities
• Unlimited Photobooth Photo Sessions (of course! )

How We Work

At Majestic, we believe in ownership, continuous improvement, and crafting joyful experiences—for our clients and our team. We value:

• Progress over perfection (Better Every Day)
• Problem-solving at the source (Find the Root)
• A true ownership mindset (Own It)
• Positive energy in every interaction (Smiles Are Contagious)
• Unforgettable quality in everything we do (Make It Majestic)

If that sounds like a culture you’d thrive in, we’d love to hear from you.

How to Apply

Next Steps

Click “Apply” to submit your resume and a short note about why this opportunity excites you.

Bonus points if you include a short video (1–2 minutes max) introducing yourself and telling us:

• Why you’re excited about this role
• What it means to you to “make it majestic”

Totally optional, but we love putting faces to names

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