Talent Acquisition Specialist - On Site

Full-time

Description

  SUMMARY/OBJECTIVE:

The Talent Acquisition Specialist serves as the organization's primary recruitment partner and is responsible for leading full-cycle talent acquisition efforts while supporting key People Engagement (Human Resources) initiatives. This position partners closely with hiring managers to identify workforce needs, develop effective recruitment strategies, attract and hire top talent, and deliver exceptional candidate experience throughout the hiring process. The Talent Acquisition Specialist manages recruitment from requisition through onboarding, coordinates New Hire Orientation, maintains applicant and employee data within the Human Resources Information System (HRIS), and ensures compliance with organizational policies and applicable federal and state employment laws. The position also develops and maintains strategic relationships with colleges, universities, technical schools, workforce agencies, and community organizations to strengthen talent pipelines and enhance the organization's employer brand. In addition to recruitment responsibilities, this role supports People Engagement operations through HR administration, compliance activities, reporting, inventory management of employee uniforms and onboarding materials, and departmental projects. The Talent Acquisition Specialist regularly partners with leaders across the organization and travels to clinic locations throughout the Dallas-Fort Worth metroplex to support recruiting, onboarding, orientation, and other organizational initiatives. Success in this role requires exceptional customer service, professionalism, relationship-building skills, sound judgment, strong organizational abilities, attention to detail, and the ability to manage multiple priorities in a fast-paced healthcare environment.

Talent Acquisition & Recruitment

• Manage full-cycle recruitment for assigned positions.
• Develop recruitment strategies based on departmental staffing needs.
• Source candidates using job boards, LinkedIn, networking, referrals, colleges, universities, workforce agencies, and community organizations.
• Build and maintain ongoing talent pipelines.
• Post positions through the Applicant Tracking System and other recruitment platforms.
• Review resumes and employment applications.
• Conduct phone screenings, virtual interviews, and in-person interviews.
• Coordinate interviews with hiring managers.
• Recommend qualified candidates based on experience, competencies, and organizational fit.
• Maintain consistent communication with applicants throughout the recruitment process.
• Prepare employment offers and coordinate pre-employment requirements.
• Track recruitment metrics including time-to-fill, candidate pipelines, and hiring activity.
• Maintain accurate applicant records within the Applicant Tracking System.
• Update and maintain job descriptions as needed.

Employer Branding & Community Partnerships

• Represent the organization at career fairs, networking events, and recruitment activities.
• Develop and maintain relationships with colleges, universities, technical schools, workforce agencies, and community organizations.
• Support internship and workforce development initiatives.
• Promote the organization's employer brand within the community.

Onboarding & Employee Experience

• Coordinate all onboarding activities for new employees.
• Facilitate New Hire Orientation and organizational culture training.
• Ensure completion of all onboarding documentation.
• Coordinate employee badges, business cards, uniforms, email accounts, and onboarding materials.
• Promote a positive onboarding experience that supports employee engagement and retention.

HR Administration & Compliance

• Maintain electronic personnel records and employee files.
• Process employment verifications.
• Maintain, I-9 documentation, licensure, certifications, immunization records, and required compliance documentation.
• Conduct periodic HR audits to ensure regulatory compliance.
• Maintain employee information within the HRIS.
• Maintain strict confidentiality of employee information.

Administrative & Department Support

• Monitor and respond to the People Engagement mailbox.
• Prepare reports, correspondence, HR metrics, and spreadsheets.
• Perform HRIS updates and data entry.
• Assist with employee engagement initiatives and departmental projects.
• Serve as backup for exit survey administration.
• Manage inventory of employee uniforms, orientation materials, promotional items, and company swag.
• Coordinate ordering and distribution of business cards, identification badges, uniforms, and onboarding supplies.
• Support continuous improvement initiatives within the People Engagement department.

ESSENTIAL FUNCTIONS/SKILLS:

Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

• Lead and manage the full-cycle recruitment process for assigned positions, including sourcing, screening, interviewing, candidate selection, offer coordination, and onboarding.
• Partner with hiring managers to develop recruitment strategies that support workforce planning, staffing needs, and organizational growth.
• Develop and maintain candidate pipelines through strategic sourcing, employee referrals, networking, college partnerships, workforce agencies, career fairs, and community outreach initiatives.
• Coordinate and facilitate new hire onboarding, orientation, and culture training to ensure positive employee experience and successful transition into the organization.
• Maintain accurate recruitment, onboarding, and employee records within the HRIS and Applicant Tracking System while ensuring data integrity and confidentiality.
• Ensure compliance with applicable federal and state employment laws, organizational policies, I-9 requirements, employment verifications, credentialing documentation, and HR compliance standards.
• Build collaborative relationships with organizational leaders, educational institutions, and community partners to strengthen recruitment efforts and enhance the organization's employer brand.
• Support People Engagement operations through HR administration, reporting, employee communications, inventory management, departmental projects, and continuous process improvement initiatives.
• Travel throughout the Dallas-Fort Worth metroplex to support recruitment events, clinic operations, onboarding activities, and other organizational business needs.
• Perform other duties and special projects as assigned.

WORK ENVIRONMENT / WORKING CONDITIONS

• Work is performed in a professional office environment with frequent interaction among employees, applicants, leadership, vendors, educational institutions, and community partners.
• Regular use of computers, telephones, printers, scanners, and other office equipment.
• Frequent interruptions and changing priorities require flexibility and adaptability.
• Occasional evening or early morning hours may be required to support recruiting events, orientations, and organizational needs.
• Regular visits to clinic locations to support recruitment, onboarding, and People Engagement initiatives.

COGNITIVE DEMANDS

• Ability to organize, prioritize, and manage multiple projects simultaneously.
• Ability to interpret policies, procedures, and employment regulations.
• Ability to analyze information and make sound decisions.
• Strong critical thinking and problem-solving abilities.
• Excellent attention to detail.
• Ability to maintain confidentiality and professionalism.
• Ability to communicate effectively with individuals at all organizational levels.
• Ability to adapt to changing priorities and business needs.

PHYSICAL DEMANDS

• Prolonged periods of sitting while working on a computer.
• Frequent standing and walking.
• Frequent use of hands and fingers for typing and operating office equipment.
• Occasional bending, reaching, stooping, and kneeling.
• Ability to lift, carry, push, or pull up to 25 pounds.
• Ability to transport recruiting materials, orientation supplies, uniforms, and promotional items to various locations.

VISION REQUIREMENTS

• Close vision for computer work and document review.
• Ability to read printed and electronic materials.
• Ability to adjust focus between computer screens and written documents.
• Ability to distinguish colors when reviewing documents or presentations, as necessary.

TRAVEL REQUIREMENTS

• Travel to clinic locations, colleges, universities, career fairs, networking events, and community outreach activities as needed.
• Must have reliable transportation.

ADA Statement

Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

EEOC Disclosure

Salience is an Equal Opportunity Employer and is committed to creating an inclusive workplace. Employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law. Salience is committed to providing reasonable accommodations to qualified individuals with disabilities and to applicants throughout the hiring process, consistent with applicable law.

Requirements

SKILLS/QUALIFICATIONS

• Knowledge of federal and state employment laws and HR compliance requirements.
• Knowledge of recruitment strategies, sourcing techniques, interviewing methodologies, and employment best practices.
• Knowledge of Applicant Tracking Systems (ATS) and Human Resource Information Systems (HRIS).
• Knowledge of employer branding and talent pipeline development.
• Strong networking and relationship-building skills.
• Excellent verbal, written, and interpersonal communication skills.
• Outstanding customer service skills.
• Strong organizational, planning, and project management skills.
• Ability to manage multiple priorities while meeting deadlines.
• Strong analytical and problem-solving abilities.
• High attention to detail and accuracy.
• Ability to maintain strict confidentiality.
• Ability to influence and collaborate with leaders at all organizational levels.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

REQUIRED EDUCATION/EXPERIENCE:

Required

• Bachelor’s degree in human resources, Business Administration, Healthcare Administration, or a related field; or an equivalent combination of education and experience.
• Minimum of two (2) years of experience in Talent Acquisition, Recruiting, or Human Resources.
• Experience utilizing Applicant Tracking Systems (ATS) and Human Resource Information Systems (HRIS).
• Proficiency with Microsoft Office Suite.

Preferred

• Healthcare recruitment experience.
• Experience using Paylocity or a comparable HRIS.
• SHRM-CP, PHR, AIRS, or Talent Acquisition certification.