Accounting Clerk

Accounting Clerk

Position Summary

Forge Nano Inc., a fast-growing materials company with a focus on manufacturing nano-scale coating equipment across a wide range of markets is seeking a detail-oriented and proactive Accounting Clerk to support accounts payable, accounts receivable, procurement, expense management, customer billing, and general accounting activities. This role partners closely with Accounting, Supply Chain, Sales, Shipping, Operations, customers, and vendors to ensure accurate financial records, effective internal controls, and efficient business processes. This position reports directly to the Controller. The ideal candidate is highly organized, customer-focused, and able to manage multiple priorities in a fast-paced manufacturing environment.

Essential Duties & Responsibilities

Accounts Payable & Procurement Administration

• Manage vendor invoices through Bill.com, including invoice review, coding, approval routing, and payment processing.
• Ensure invoices are accurate, properly documented, and compliant with company policies and internal controls.
• Perform three-way matching of purchase orders, receiving documentation, and vendor invoices.
• Process purchase requisitions and purchase orders while maintaining appropriate supporting documentation.
• Support vendor onboarding, maintain vendor records, and assist with vendor inquiries and payment resolution.
• Partner with Supply Chain and Operations to ensure purchasing transactions are accurate and complete.

Expense Reporting & Corporate Card Management

• Administer employee expense reporting and reimbursement processes through Expensify.
• Monitor compliance with company travel and expense policies and follow up on outstanding or non-compliant submissions.
• Reconcile corporate credit card transactions and investigate discrepancies.
• Assist with expense accruals and month-end close activities.

Accounts Receivable & Customer Billing

• Process customer purchase orders and maintain accurate customer order documentation.
• Generate and distribute customer invoices while ensuring timely and accurate billing.
• Coordinate with Operations and Shipping teams to support customer invoicing requirements.
• Monitor accounts receivable balances, assist with collections efforts, and respond to customer payment inquiries.
• Research and resolve billing discrepancies and support customer-specific invoicing requirements and portals.
• Maintain customer records and support customer onboarding, account setup, and credit application processes.

General Accounting Support

• Assist with month-end and year-end close activities, including account reconciliations and supporting schedules.
• Maintain organized accounting records, supporting documentation, and audit-ready files.
• Support journal entry preparation, account analysis, and reconciliation of general ledger accounts.
• Assist with audit requests and ensure transactions are recorded accurately and timely.

Reporting, Compliance & Internal Controls

• Prepare recurring reports related to accounts payable, accounts receivable, purchasing, expenses, and operational metrics.
• Support internal control initiatives, segregation of duties requirements, and compliance activities.
• Manage BBB reporting requirements and maintain documentation in accordance with company retention policies.
• Identify process gaps, compliance concerns, or control weaknesses and escalate issues as appropriate.

Systems, Process Improvement & Special Projects

• Support ERP, Bill.com, Expensify, and other financial system implementations, enhancements, and ongoing administration.
• Participate in process improvement and automation initiatives to increase efficiency, accuracy, and scalability.
• Assist with documentation of procedures, process mapping, and continuous improvement efforts.
• Support special projects and provide general administrative and operational support to the Accounting and Finance team as needed.

Qualifications

• High school diploma or equivalent required.
• Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• 2+ years of accounting, bookkeeping, accounts payable, accounts receivable, procurement, or related experience preferred.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Proficiency with Microsoft Office applications, particularly Excel.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Regularly required to sit for extended periods while working at a computer and reviewing financial records.
• Frequently use hands and fingers for typing, data entry, and operation of office equipment.
• Regularly communicate verbally and in writing with employees, customers, vendors, and other business partners.
• Must be able to view and interpret detailed financial information on computer screens and printed documents.
• Occasionally required to stand, walk, bend, reach, stoop, or move throughout office and manufacturing facilities.
• May occasionally lift and carry office supplies, files, or equipment weighing up to 20 pounds.
• Ability to maintain attention to detail and accuracy while performing repetitive tasks and managing multiple priorities.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position.

• Primarily works in a professional office environment within a manufacturing facility.
• Regular use of computers, telephones, printers, copiers, and other standard office equipment.
• Frequent interaction with Accounting, Supply Chain, Sales, Shipping, Operations, customers, and vendors.
• May occasionally enter warehouse, shipping, receiving, or production areas where personal protective equipment (PPE) may be required.
• Exposure to moderate noise levels typical of both office and manufacturing environments.
• Fast-paced work environment requiring the ability to manage changing priorities, deadlines, and multiple tasks simultaneously.
• Work schedule is generally during normal business hours, with occasional additional hours required to support month-end close, audits, system implementations, or special projects.
• The employee is expected to reside within reasonable driving distance of the facility in order to commute during normal business hours. 

Compensation/Benefits

• This is a full-time, nonexempt hourly position with an hourly salary range of $24.04 - $28.85 commensurate with experience and qualifications.
• Medical/dental/vision/disability and life insurance, holidays, PTO, Flexible Spending Account and 401(k) plan with company match and additional voluntary benefits.

Forge Nano is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age or any other characteristic protected by law.

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