Administrative Assistant

Administrative Assistant

Colorado's Office of the State Public Defender (OSPD) maintains a reputation as one of the top organizations in the nation specializing in the delivery of indigent criminal defense. We operate as an independent agency within the Judicial Branch of Colorado State Government with nearly 1,000 dedicated employees assigned to twenty-one Regional Trial Offices, a centralized Appellate Division, and a centralized Administrative Office. The mission of OSPD is to defend and protect the rights, liberties and dignity of those accused of crimes who cannot afford to retain counsel. We do so by providing constitutionally and statutorily mandated representation that is effective, zealous, inspired and compassionate. We seek to hire professionals who are dedicated to furthering our mission and demonstrate compassion in their service to our clients. We are a fast paced, team-oriented environment, where self-motivation and a personal commitment to high performance are important attributes for success.

Benefits of working for the OSPD include medical insurance, basic vision insurance, dental insurance, state paid life insurance, state paid short-term disability, FSA – healthcare and dependent care, HSA plan with employer contribution, generous paid time off & sick leave, flexible schedules, 11 paid holidays, access to mental health and well-being resources, Colorado PERA, and 401(k) and 457 supplemental retirement plans.

Position purpose and objectives/definition of work: We are recruiting to fill an Administrative Assistant position in Colorado State Public Defender's regional trial offices. This is a full-time, entry-level Administrative Assistant position responsible for performing routine clerical and receptionist duties of a legal nature following established office procedures. Tasks are performed under direct guidance of an Office Manager or Supervisor while learning office and court procedures and case file management systems. Individuals must have strong interpersonal skills in order to successfully work with colleagues and court staff and to provide patient and compassionate service to indigent persons charged with criminal offenses. The work environment is fast-paced and has a high volume of telephone calls, client interactions and various interruptions. Individuals require the ability to multitask and perform tasks in a timely manner with accuracy and attention to detail.

Primary duties and responsibilities include performing general reception duties including answering phones with multiple lines, checking the main voice mail and email inbox for the office frequently during scheduled work hours, assisting persons applying for representation by a public defender, opening, entering data and updating, and closing client files in the online case management system, using court or local jurisdiction internet sites to search client case information, processing incoming and outgoing mail and performing routine clerical tasks such as copying, printing, sorting, and distributing forms and documents, making weekly courthouse runs to pick-up digital and hardcopy discovery files when e-filing is not available, uploading large volumes of electronic documents, files and media into the online case management database, scanning and uploading hardcopy documents, attending meetings and trainings as required, and performing other administrative duties as assigned.