Administrative Project Coordinator

Administrative Project Coordinator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

In the role of Administrative Project Coordinator, we'll count on you to:

• Type, format and organize project documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Apply company quality assurance guidelines and procedures for project document management
• Assist with and help coordinate meetings and presentations
• Exhibit professionalism with clients
• Work with multiple Project Managers and project teams as needed
• Assist with project management, including but not necessarily limited to project initiation, project guides, project reviews, project related activities, preparing deliverables, project invoices and expense reports as needed
• Assist with construction administration and internal management, including submittal / RFI processing, inspection documentation, internal coordination, etc.
• Assist with managing the quality control process and documentation
• Assist with office management, including coordinating with building management, maintaining office and kitchen supplies, coordinating with IT to maintain office equipment, etc.
• Perform other duties as needed

Preferred Qualifications:

• Bachelor's degree
• Local candidates preferred

Required Qualifications:

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment:

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location: United States-Virginia-Newport News

Industry: Water

Schedule: Full-time

Employee Status: Regular

Business Class: Marketing and Admin

Job Posting: Mar 6, 2026 - At HDR, we are committed to the principles of employment equity. We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.